Event Coordinator

Our mission is to create the Experience of a Lifetime for our employees, so they can, in turn, create the Experience of a Lifetime for our guests. We own and operate the most renowned destination resorts in the world as well as regional and local ski areas outside major cities, and connect them all through one unrivaled network. We are looking for ambitious leaders, innovators and creators to join our talented team. If you’re ready to pursue your fullest potential, we want to get to know you!

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Summary:

The Coordinator is required to provide the Director of Events and the Event Managers with administrative support in planning all aspects of both social and corporate events at the resort. Responsible for developing and maintaining a professional working relationship with internal department heads and external clients.  Provides the support in coordinating the details associated with all client functions to ensure our group/event guests have the highest quality experience possible while maintaining a profitable department.  Assists in preparing detailed group resumes and works closely with the F&B and Culinary teams to coordinate functions.  Responsible for distribution of lift ticket orders and banquet/catering information to internal and external customers.  Further responsible for support of the Vail Mountain component of our business by coordinating group lift ticket orders, mountain activities and additional Vail Resorts lines of business for our group guests.

Job Specifications:

• Starting Wage: $22.00/hr - $26.03/hr
• Employment Type: Year Round
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age
• Housing Availability: No
• Location: In Person in Vail, CO - Full Time

Job Responsibilities:

• Responsible for all department administrative responsibilities ensuring consistent and accurate departmental communication
• Manages department distributions (Reporting, Weekly Calendar’s, Daily Events, BEO’s, LT Orders etc.) 
• Manages system updates to ensure current menus reflect accurate offerings verifying menu item details, including ingredients and allergen information, for accuracy and consistency
• Responsible for printing all department buffet and menu labels in a timely and accurate manner
• Advanced planning for all Day Groups, Internal Groups, Lodging Only Groups and the Wedding Deck component of our business, onsite facilitator of all Wedding Deck Events (Summer Specific) and Group Ski School (Winter Specific)
• Provides exceptional guests service in the oversight of client functions to ensure our group/event guests have the highest quality experience
• Responsible for Banquet Event Order preparations, Group Resume and Lift Ticket creation
• Oversee group billing in collaboration with Accounts Receivable, ensuring accurate financial reporting, group forecasting, and event reconciliation
• Out of Office coverage for Service Managers and further onsite support to Service Managers at additional events as needed

Job Requirements: 

• High School Diploma required
• Must have excellent computer skills in programs including Microsoft Word, Excel & Outlook.
• One year of administrative or coordination experience required.
• Ability to read and comprehend complex correspondence required.
• Ability to effectively present detailed information both verbally and in written form to guests, employees and management required.
• Ability to safely ski/snowboard Green & Blue trails on Vail Mountain.
• Ability to spend time on snow to assist with events such as ski school splits, first tracks and on mountain lunches
• Valid driver's license and ability to deliver information to guests via both foot and car if necessary.
• Flexible schedule required, generally normal business hours with frequent need to work nights, holidays and weekends. Summer Friday & Saturdays are extremely busy.

Preferred Skills:

• Proficiency in Salesforce FDC/Delphi preferred
• Conference/Catering coordination experience preferred
• Fine hotel and or previous F&B experience preferred
• Strong communication skills both written and verbal
• Good listening skills
• Attention to detail
• Flexible work schedule
• Ability to multi task and work under pressure

The expected Total Compensation for this role is $22.00/hr - $26.03/hr. Individual compensation decisions are based on a variety of factors.
 

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Please note that the ability to work in person or off-site, and the particulars related to such work, are subject to change at any time; and, accordingly, the Company reserves the right to change its policies and/or require in-person/in-office work or off-site work at any time in its sole discretion. 

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. 

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  511308
Reference Date: 09/03/2025 
Job Code Function: Catering & Conference