Executive Assistant - Mountain Division

Our mission is to create the Experience of a Lifetime for our employees, so they can, in turn, create the Experience of a Lifetime for our guests. We own and operate the most renowned destination resorts in the world as well as regional and local ski areas outside major cities, and connect them all through one unrivaled network. We are looking for ambitious leaders, innovators and creators to join our talented team. If you’re ready to pursue your fullest potential, we want to get to know you!

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

This position will support the Senior Leadership Team for the Mountain Division. The purpose of this role is to provide high-level administrative and strategic support to the MDSLT, enabling effective leadership and organizational efficiency. The Executive Assistant will serve as a trusted partner, ensuring that the MDSLT’s time, priorities, and communications are effectively managed. By anticipating needs, streamlining operations, and maintaining a high degree of professionalism, this role plays a critical part in helping the MDSLT focus on strategic priorities and key business objectives.

If you are organized, understand guest service, and are looking for a position with a passionate community of coworkers, this could be for you!

Job Responsibilities

· Must have adequate knowledge of and ability to use computer software (MS Word, Outlook, PowerPoint, Excel, and Smartsheets preferred) in order to handle work involving word processing, accounting data, project timelines and other applications that may become necessary to support the MDSLT/SVP

· Oversees multiple calendars, schedules and facility bookings.

· Manages all scheduling, travel plans, and expenses of the MDSLT

· Works with the MDSLT to manage communication of upcoming commitments and responsibilities

· Must be able to maintain strict confidentiality on executive-level communication and exhibit strong judgment handling sensitive information.

· Supports resort training programs, communication plans and management outreach.

· Manages budget as it applies to the MDSLT

· Is responsible for assisting in the preparation of meeting binders, permits, contracts and other reports or communications.

· Performs routine office tasks which include, but are not limited to: multi-line phone system, mail, electronic mail, phone indexes, coordinating calendars and appointments, travel arrangements, establishment and maintenance of filing systems.

· Plays a key role in the contract approval process, including maintenance of records, schedules and communication between departments.

· Prioritize and manage multiple assignments with fluctuating and time sensitive deadlines. Assist with planning and coordination of events as needed.

· Manages site purchasing, inventory, maintenance and repair.

· Demonstrate flexibility and the ability to work under tight deadlines and changing priorities with accuracy, dependability and a positive attitude.

· Manage and maintain office equipment, scheduled maintenance and associated service contracts. Maintain and secure all specialized office equipment.

· Assists with other tasks that may be assigned from time to time.

Job Requirements

· High School Diploma or GED. Bachelor’s Degree Preferred.

· 3+ Years previous administrative experience to an executive-level position.

· Adequate knowledge of Microsoft Office Suite and Computer Software systems to effectively complete assigned tasks.

· Excellent written and verbal communication skills.

· Excellent organizational skills.

· Fluent English Language skills.

· Strong foresight and emotional intelligence

· Ability to support the Leadership team

The expected Total Compensation for this role is $22.43 - $45.87 per hour. Individual compensation decisions are based on a variety of factors.
 

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Vail Resorts offers a ‘Hybrid’ work environment for Broomfield-based roles where employees must live within 50 miles of the Broomfield office and work on-site Tuesday, Wednesday, Thursday and have flexibility to work off-site on Mondays and Fridays.

Please note that the ability to work in person or off-site, and the particulars related to such work, are subject to change at any time; and, accordingly, the Company reserves the right to change its policies and/or require in-person/in-office work or off-site work at any time in its sole discretion. 

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  508894
Reference Date: 05/29/2025 
Job Code Function: Executive Support