Administrative Assistant

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until December 15th or until the positions are filled (whichever is first).

Employee Benefits

•    Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
•    MORE employee discounts on lodging, food, gear, and mountain shuttles
•    401(k) Retirement Plan 
•    Employee Assistance Program
•    Excellent training and professional development
•    Referral Program

To Learn More, please review the Benefits Eligibility Summary

Job Summary:
This role focuses on office-based tasks such as payroll processing, email correspondence, data entry, document management, and tracking operational metrics. The Administrative Assistant works closely with both front-line staff and the leadership team, helping to coordinate logistics, maintain accurate records, and support internal communications. Strong organizational skills, attention to detail, and a proactive approach are key to success in this role.

Job Specifications:

• Starting Wage: $20.00/hr - $26.05/hr
• Employment Type: Winter Seasonal 2025/2026
• Shift Type: Full Time
• Minimum Age: At least 18 years of age
• Housing Availability: Yes

Job Responsibilities:

• Provide daily administrative support to the Lift Experience department with minimal supervision.
• Process payroll for over 270 staff members accurately and on schedule.
• Enter and manage staff schedules using Legion software.
• Track and update employee information, including onboarding documentation and performance records.
• Respond to departmental emails and assist with internal communications.
• Upload and organize documents to ensure easy access and compliance with resort standards.
• Support front-line staff and leadership team by coordinating logistics and maintaining organized systems.
• Assist with reporting, data entry, and other office-based tasks as needed to support operational efficiency.
• Perform occasional outdoor tasks such as organizing the tool container and picking up packages or deliveries
• around the resort.
• Assist with gatekeeping duties and dispatching
• Perform other duties as assigned to support the overall success of the Lift Experience department.

Job Requirements:

• High School Diploma or equivalent required
• 1-2 Years’ experience in Lift Operations/Lift Experience at Whistler Blackcomb or equivalent operations experience.
• Possess a valid BC driver’s license
• Proficient use of MS Office
• Ability to read, write, speak, and comprehend English language proficiently
• Good communication skills (verbal and non-verbal)
• Self-motivated, able to use initiative to find solutions, team player, there is no manual for this role!

The expected pay range is $20.00/hr - $26.05/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. 

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  510987
Reference Date: 08/26/2025 
Job Code Function: Administrative