Administrative Assistant

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
 

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
   

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary: 

Provide administrative office functions for the engineering department and to support the other departments as needed. Complete and comprehensive entry of maintenance work orders or in charge of the work order system (iQtrac). Issue works requests and clarifies priority of requests. Must be able to work and interact with team members and outside entities such as contractors, vendors, condo owners, inter-departmental staff and maintenance staff in a professional manner. Provide excellent customer service for both internal and external customers. Actively pursue answers or resolutions to maintenance problems or concerns. Administratively assist the Director of Engineering and Engineering Manager, assist staff regarding time sheets, manage and oversee work orders and parts used in performing engineering work. Create and review end of month billing reports for condo owners and LACA condo association. Responsible for maintaining the departmental checkbook and being in compliance with ageing, opening and closing Purchase Orders.

Job Specifications: 

• Starting Wage: $20.74/hr - $25.40/hr
• Employment Type: Year Round
• Shift Type: Full Time hours available
• Minimum Age: Atleast 21 years of age
• Housing Availability: Yes

Job Responsibilities:

• Answer all phone calls directed to Engineering
  
• Log all calls and assign proper technician the work order in iQtrac
  
• Enter and manage all work orders in computer system
  
• Oversee all material requests and open all Purchase Orders for the engineering department
  
• Process all invoices and forward to Accounting
  
• Assist the Director of Engineering in maintaining strict control over operating budget
  
• Maintain journal entries of P-Card purchases, submit for reconciliation monthly.
  
• Maintain digital and hard copy filing system for Manager
  
• Assist with payroll editing and scheduling of PTO requests
  
• Assist with scheduling of outside contractors
  
• Complete assigned special projects
  
• Assist and support with any and all requests related to the engineering department
  
• Other Duties as assigned.
  

Job Requirements:

• High School Diploma
  
• In Related Hospitality Position
  
• Valid CO. License
  
• Proficient in Word, Excel, MS Office, Data Entry
  
• Ability to Read, Write, and Speak English
  
• Punctual, articulate and the ability to manage your checkbook
  
• 1-3 year of administrative experience preferred
  

The expected pay range is $20.74/hr - $25.40/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. 

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  511928
Reference Date: 10/03/2025 
Job Code Function: Administrative