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Administrative Assistant - Okemo Hospitality - Year Round


Ludlow, VT, US

Company:  Okemo Mountain Resort
Shift Type:  Year Round

Reach Your Peak at Vail Resorts.  As a community of adventurers and discoverers, Vail Resorts delivers an experience of a lifetime to our guests and our employees. Our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak. 


Essential Functions/Responsibilities (to include, but not limited to the following): 

  • Maintain open lines of communications with the maintenance departments involved in the day-to-day outside operations
  • Carry out administrative duties such as typing, copying, scanning, etc. 
  • Purchase and make sure the correct items are identified and on hand to effectively maintain and repair resort equipment and vehicles
  • Assignment of purchase orders for all purchases and the outside repair of vehicles and equipment
  • Verify and update inventories to adequate size/volume to maintain day to day operations.
  • Insure that all expected purchases have been reviewed and authorized by the appropriate department heads.
  • Coordinate fuel deliveries and equipment rentals with all the necessary departments to insure an accident free environment.
  • Collect, document and execute competitive bids for all purchases and outside services.
  • Assist with payroll/tracking/reporting and related duties of scheduling, planning and directing staff on a daily basis. 
  • Work with all department staff to maintain safety protocols and standards/Obtain SDS sheets for new products when needed. 

Skills (to include the following):

Strong organizations skills for staff coordination among various departments

  • Proficient in Microsoft Office applications.
  • Ability to learn other operation systems synonymous with Okemo Mountain and Vail Resorts.
  • Willingness to learn and follow tasks to completion
  • Ability to work in a fast paced environment.

Physical Demands to include, but not limited to the following):

  • Ability to sit, stand, handle a large volume of telephone calls, dispatching for mountain operations on radio systems, operate a motor vehicle to transport and pick up materials when needed, and walk on all terrain, etc.
  • Ability to lift 50 pounds (medium lifting)
  • Ability to work in all types of weather conditions


  • High School Diplomas or equivalent preferred
  • Valid Driver’s License


At Okemo, we’ve got 2,200 vertical feet of positive outlook and it shows. Culture is what we teach. And service with a smile is the linchpin of our philosophy. Every interaction with our guests-on and off the mountain, at the golf courses, Adventure Zone and at the Evolution Bike Park, is an opportunity to turn a skier, rider, golfer, or recreational enthusiast into a lifelong member of our family. Our employees reflect this attitude by having fun doing what they do best: creating a memorable recreational experience! www.vailresortscareers.com

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 234970

Nearest Major Market: Hanover