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Senior Administrative Assistant

Date:  Sep 22, 2022

Keystone, CO, US

Company:  Keystone Resort
Shift Type:  Year Round


Create Your Experience of a Lifetime!


Come work and play in the mountains!  Whether it’s your first time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. 


With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success. 


Job Benefits

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons  
  • MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities 
  • 401(k) Retirement Plan  
  • Employee Assistance Program 
  • Excellent training and professional development 
  • Referral Program 


Seasonal Full Time roles are eligible for the above, plus: 

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
  • Free ski passes for dependents 
  • Critical Illness and Accident plans 




Job Specifications:

  • Starting Wage: $26.66 per hour
  • As of October 2022, all minimum wages will be $20 an hour.
  • Shift Availability: Full Time
  • Skill Level: Advanced


The Senior Administrative Assistant is responsible for providing comprehensive administrative support to the Vice President of Hospitality for Keystone and Breckenridge.  In addition this role provides broad support to the Hospitality Senior Leadership Teams, including strong interface with the mountain Senior Leadership Teams of both Keystone and Breckenridge.  This position must be committed to completing a wide variety of tasks independently with strong attention to detail, accuracy and follow-through. This position is expected to understand the Vice President’s schedule and priorities, and support in maximizing time and focus through forward-thinking partnership. It is expected that the candidate will proficiently accomplish all administrative aspects of the job and have remaining bandwidth for additional local or corporate stretch assignments.  Vail Resorts has a leadership-focused culture. This position will participate in leadership reflections and discussions, and business strategy meetings with the Vice President and his direct reports.


Job Responsibilities:

  • Provide poised and resourceful administrative assistance to the Vice President and Senior Leadership Teams; accomplish goals and meet deadlines in a fast paced work environment.
  • Possess excellent self-management skills: organization, goal-setting, time-management, self-motivation, self-directing, stress management, reliability and accountability.
  • Be a leader in the role and a contributor in a team-driven environment.
  • Possess a level of detail and accuracy, drive for results, and have the ability to anticipate business needs before requested. Be forward-planning.
  • Support strategic projects and project management duties as required (e.g., developing PowerPoint presentations, memos, and communication plans).
  • Maintain calendars, coordinate meetings, prepare expense reports, and arrange travel.
  • Schedule and coordinate reoccurring meetings and special events (e.g., SLTs, offsites), providing technical support, creating agendas, taking and distributing notes, and tracking action items.
  • Create a high level of trust and confidence acting with the utmost professionalism and discretion over the phone, through written communication and in person to accomplish requests and achieve goals.
  • Demonstrate a strong interest in Vail Resorts’ business and the division’s specific goals.
  • Become a super-user with the company’s administrative systems: Concur, Coupa, MS Teams, Mountain Money and SuccessFactors.
  • Provide prompt and efficient customer service and information to guests, clients, business associates and employees over the phone and in person.
  • Establish strong working relationships with key stakeholders including hospitality and mountain leadership and their respective assistants.
  • Follow and be an example setter of company policies and procedures.
  • Maintain org charts and detailed employee contact spreadsheet and email distribution lists.
  • Maintain schedule and timely renewal of liquor licenses held across Breckenridge and Keystone hospitality business units.
  • Other duties as assigned


Job Requirements:

  • Bachelor’s degree preferred.
  • 2+ years’ experience supporting an executive preferred with prior administrative assistant experience required.
  • Excellent oral and written communication skills required.
  • Highly proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) required.
  • Proficient in Microsoft Teams, SharePoint, Adobe Acrobat DC, DocuSign, and OneNote.
  • Strong critical thinking, problem solving, teamwork, collaboration and leadership skills.
  • Must be a progressive learner, organized, detail oriented, and professional.
  • Ability to multi-task with shifting priorities in a fast paced environment. Must be flexible, resourceful, and demonstrate excellent time management skills.
  • Experience working for a publically-held company preferred.
  • Experience in project management a plus.




The budgeted range starts at $26.66.  Actual pay will be adjusted based on experience.


Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.


Requisition ID 423711

Nearest Major Market: Denver