Administrative Assistant - Housing May Be Available

Date:  Sep 18, 2023

Keystone, CO, US

Company:  Keystone Resort
Shift Type:  Year Round


Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.


Job Benefits

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
  • MORE employee discounts on lodging, food, gear, and mountain shuttles
  • 401(k) Retirement Plan 
  • Employee Assistance Program
  • Excellent training and professional development
  • Referral Program


Full Time roles are eligible for the above, plus:

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
  • Free ski passes for dependents
  • Critical Illness and Accident plans


Job Summary:

The Administrator will provide administrative office functions across Keystone Property Management. This individual will act as department administrator for IQtrac which is engineering work order program, maintain and track daily work orders aligned with occupancy reports, coordinating labor invoices and needs thru outside contract labor vendor,This role will administratively assist Manager regarding time sheets, entry and organization. 


Job Specifications:

  • Housing: May Be Available
  • Outlet:  Keystone Property Management. 
  • Expected Pay Range: $20.00 - $24.49 / hour
  • Shift & Schedule Availability:  Full Time
  • Skill Level: Entry, Intermediate


Job Responsibilities:

  • Communicating effectively with employees and managers in a positive, productive and efficient manner.
  • Managed vendor invoices for contract labor
  • Managed work order system and dispatch work orders between departments.
  • Managed time sheets and oversee tracking for contract labor hours.
  • Presenting a positive, welcoming environment in the Keystone Resort Property Management Administration office.
  • Answering phones promptly and professionally, and directing callers as need it.
  • Checking email regularly throughout the day to ensure prompt attention to immediate issues.
  • Providing strong team support by assisting Vacations Rental and Associate Managers with any other administrative assistance.
  • Stimulating professional development through on-going training classes and cross training opportunities.
  • Other duties as assigned


Job Requirements:

  • High school diploma required, college degree preferred.
  • Minimum 1 year of administrative experience preferred, but not required.
  • Proficient knowledge in Microsoft Word, Microsoft Excel and Acrobat Pro.
  • Familiarity with LMS and Asgard preferred, but not required.
  • Strong English written and verbal communication skills. Ability to effectively present information to owners, guests, managers and other employees of the organization.
  • Attention to detail, multitask oriented, professional mannerism, self-motivated, proactive, highly organized.



The expected pay range is $20.00 - $24.49. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.


Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.


Requisition ID  498059
Reference Date: 09/18/2023 
Job Code Function: Administrative 

Nearest Major Market: Denver