Hiring & Payroll Coordinator - Ski & Ride School - Full Time - Winter Seasonal - Heavenly

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until January 20th or until the positions are filled (whichever is first).

Employee Benefits

•    Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
•    MORE employee discounts on lodging, food, gear, and mountain shuttles
•    401(k) Retirement Plan 
•    Employee Assistance Program
•    Excellent training and professional development
•    Referral Program

To Learn More, please review the Benefits Eligibility Summary

Job Summary: 
This position will work closely with the Ski & Ride School Management Team to perform daily administrative operations involved in the hiring of new and returning Ski & Ride School Instructors for the 2024-2025 winter season. Once the Ski & Ride School is fully staffed, the responsibilities will shift to Instructor payroll processes, assisting with employee paperwork, staff communication, and data entry.

Job Specifications:

• Starting Wage: $21 / hour

• Shift & Schedule Availability:  Full-Time

Job Responsibilities:

• Communicating with Ski & Ride School employees and candidates on a regular basis and guiding them through the hiring processes
• Managing applicant tracking for all Ski & Ride School Instructor candidates
• Responsible for managing the employee housing allotment and providing information on local housing
• Creating and updating Instructor profiles in systems software and providing Ski & Ride School Managers with accurate records of their staff
• Managing Instructor certifications achieved during the season and any pay increases that are necessary
• Assist the Administrative Manager in monitoring payroll processes, as well as hiring, training, and scheduling Ski & Ride School Payroll Assistants
• Entry of daily Instructor payroll into systems software
• Entry of Instructor mileage reimbursements and credit card gratuities into systems software
• Oversee paycheck distribution for Ski & Ride School departments
• Run pay reports, conduct audits, and perform pay adjustments as necessary
• Other administrative duties as assigned

Job Requirements:

• High school diploma or equivalent
• Must read, speak, and comprehend English and possess writing and editing skills 
• Excellent communication skills via telephone, email, and in person
• Excellent organizational skills and ability to multi-task
• Proficiency in all aspects of Microsoft Office
• Ability to learn and become proficient in multiple software systems
• Understanding of corporate and resort-specific policies and procedures, as well as departmental best practices
• Superior internal guest service interactions with employees and other departments
• Ability to understand and explain Ski & Ride School pay structure and other complex policies/procedures
• Must be able to work a flexible schedule including weekends, weekdays, and holidays

Job Qualifications:

• College degree - preferred
• Previous administrative experience
• Passion for the snow sports industry
• Knowledge of Ski & Snowboard School operations
• Knowledge of the resort/local area

The expected pay range is $21.00. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  505077
Reference Date: 09/13/2024 
Job Code Function: Administrative