Accounting Assistant

Date:  Sep 1, 2023

Remote, Remote, US

Company:  Vail Resorts
Shift Type:  Year Round


As a leading mountain resort operator with over 40 resorts in sixteen states and four countries. We exist to create an Experience of a Lifetime for our employees, so they can, in turn, provide and Experience of a Lifetime for our guests. We are looking for leaders, innovators, creators, and ambitious professionals to join our talented team. If you’re ready to pursue your fullest potential, we want to get to know you!


Many of our Corporate function teams can now live and work in any of the states in which Vail Resorts currently operates* – enabling flexible remote work alongside a commitment to building and maintaining strong culture both in person and virtually. If you’re ready to pursue your fullest potential, we want to get to know you. Find your purpose with us at


Job Summary:

The Vail Resorts Source to Pay Team is committed to Building Leaders and Driving Value.  We are creating a world class organization in our corporate headquarters to support a growing company of 40 resorts, 55,000+ employees and a market capitalization of over $10 billion. We are transforming our source to pay organization to bring best-in-class category management, sourcing, vendor management, procurement and payment tools to enable data-driven decision making at Vail Resorts – the ski industry’s global leader. 


Job Specifications:

  • Outlet:  Source to Pay Team
  • Expected Pay Range: $20.00 - $24.49 / hour
  • Shift & Schedule Availability:  Full Time
  • Skill Level: Entry
  • Other Specifics:  Remote  


Our team will be driven by top-tier talent, state-of-the-art systems and tools, and strategic process management to identify and deliver against the Company’s biggest supply chain value opportunities.  We are creating a sustainable high-performing team that will develop talent and prioritize career growth through accelerated opportunities and progression.  This is an opportunity to join the team at a critical inflection point and shape how we create value into the future.


The Vail Resorts AP Staff 1 role will drive value in processing vendor invoices in a high volume, fast-paced environment to support our mountain operations.  This role is essential to partner with internal stakeholders and vendors to proactively manage vendor invoice discrepancies to ensure timely payment to our vendors. Stakeholders include Vendors, Mountain Operations, Sourcing, Analytics and Accounts Payable.


Reporting to the AP Supervisor, the AP Staff 1 role will be responsible for processing all assigned invoices within workflow in a timely manner to meet performance metrics to capture all available discounts and maintain on time payments to our vendors. This role will require you to troubleshoot and research invoice issues including outstanding credits, invoice discrepancies and invoices pending approval to prevent vendor credit holds.  
The position will support and partner with AP team members handling top vendor account reconciliations to ensure vendor invoices are processed to maintain these account in current status.


Applicants should be self-motivated, detail-oriented, possess problem-solving skills and will have demonstrated learning agility. The individual should have proven ability to execute tasks on-time and achieving or exceeding expected quality. Candidates should possess the passion to build vendor processing expertise and be comfortable working in a fast-paced environment with competing priorities. 


Job Responsibilities:

  • Assist in verifying initial invoice submissions with the OCR Brainware tool   
  • Accurately review, code, and process vendor invoices for on time payment
  • Perform three-way PO match invoices and process Non PO vendor invoices and credits
  • Identify, research and document invoice discrepancies and route to exceptions for resolution
  • Correspond with vendors and internal stakeholders to resolve invoice or payment issues
  • Periodically handle small vendor account reconciliations
  • Maintain SOX compliance to AP key controls
  • Review and Identify invoices for taxability and add use tax, if applicable
  • Research and respond to vendor or internal stakeholder emails within 24 - 48 hours
  • Work on special projects/duties as assigned


Job Requirements:

  • Bachelor degree in Accounting or Finance or equivalent work experience  
  • Detail oriented and organized in time management with the ability to manage multiple tasks
  • Flexible and adaptable to change, with ability to meet deadlines in a high volume, fast paced environment
  • Excellent written and verbal communications
  • Proven analytical skills to identify problems and research for timely resolution
  • Demonstrates initiative and self-motivated by challenge of work and proactively seeks answers
  • Team player with passion to support team and build strong cross functional relationships to support the enterprise.
  • Proficiency in Microsoft Office software [Outlook, Excel, Word, Teams, etc] 
  • Experience in PeopleSoft, Coupa, ELKE, Onbase – preferred
  • A positive attitude and team player

Demonstrate Vail Resorts Core Values: Do Right, Drive Value, Serve Others, Have Fun, Do Good, Be Safe, Be Inclusive



The expected Total Compensation for this role is $20.00 - $24.49.  Individual compensation decisions are based on a variety of factors.

The perks include a free ski pass, and a set of benefits including... 

  • Medical, Dental, Vision insurance, and a 401(k) retirement plan  
  • Hourly employees are generally eligible for accrued Paid Time Off (PTO) and Sick Time.  Salaried employees are generally eligible for Flexible Time Off (FTO) 
  • Paid Parental Leave for eligible mothers and fathers  
  • Healthcare & Dependent Care Flexible Spending Accounts  
  • Life, AD&D, and disability insurance 


Reach Your Peak at Vail Resorts.  At Vail Resorts, our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak.  

*Remote work is currently permitted from British Columbia and the 16 U.S. states in which we currently operate. This includes: California, Colorado, Indiana, Michigan, Minnesota, Missouri, New Hampshire, New York, Nevada, Ohio, Pennsylvania, Utah, Vermont, Washington State, Wisconsin, and Wyoming. Please note that the ability to work remotely, and the particulars related to such work, are subject to change at any time; and, accordingly, the Company reserves the right to change its policies and/or require in-person/in-office work at any time in its sole discretion.   


Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.


Requisition ID  497817
Reference Date: 09/01/2023 
Job Code Function: Accounting