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Ski & Snowboard School Administrative Assistant

Date:  Sep 22, 2022

Breckenridge, CO, US

Company:  Breckenridge Ski Resort
Shift Type:  Winter Seasonal 2022/2023

Come work and play in the mountains!  Whether it’s your first time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. 


With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development program, and wellness benefits to fuel your success. 


Join us to create your Experience of a Lifetime!


Job Benefits

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons  
  • MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities 
  • 401(k) Retirement Plan  
  • Employee Assistance Program 
  • Excellent training and professional development 
  • Referral Program 


Seasonal Full Time roles are eligible for the above, plus: 

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (after eligible employees work 500 hours) 
  • Free ski passes for dependents 
  • Critical Illness and Accident plans 




Job Summary

The Ski & Snowboard School Administrative Assistant provides administrative support for one of our Ski & Snowboard School locations in Breckenridge. You are responsible for accurate set up of instructors into RPOS, assist with scheduling, answers questions in-person/phone/email from employees and management and provides answers in a timely manner. You are responsible for daily input of payroll and completing audits from the previous day to ensure accuracy. This position will order office supplies, food for children’s facility using the Coupa purchasing system and is responsible for tracking expenses. You will take care of daily lunch orders with vendors for the Children Ski & Snowboard School. Responsible for tracking inventory of office supplies, stationary and other location specific items. Other duties include: filing of time sheets, clinic sheets, class lists and assist management with payroll data entry as needed. 


Job Specifications

  • Outlet:  Ski & Snowboard School
  • Starting Wage:  $21.50 / hour
  • Shift & Schedule Availability:  Full Time


Job Responsibilities

  • Set up instructor profiles including pay, certifications and languages in RPOS.
  • Efficient and accurately execute daily payroll audits.
  • Assist management with input of instructor schedules into RPOS.
  • Update Admin Office of certifications received by employees on a bi-weekly basis.
  • Process approved instructor special pay options (PTO, sick, jury duty, funeral, gratuities).
  • Update training tracker when needed with equipment check forms, waivers etc.
  • Utilize ProConnect instructor database for PSIA certifications and pay advices.
  • Responsible for distribution of bi-weekly paychecks to pros.
  • Weekly processing, tracking and purchasing of children center food items and office supplies.
  • Assist employees with questions related to travel pay, payroll, timecard, certifications, training etc.
  • Assist Ski & Snowboard School managers, supervisors, and administrative staff as needed.
  • Other general clerical duties for the location.


Job Requirements

  • High School diploma or equivalent
  • Minimum of one year clerical, data entry or office experience
  • Microsoft Office proficiency
  • English, fluency in both written and verbal
  • Must have excellent guest service and communication skills
  • Must work well in a team
  • Must be able to work flexible schedule including weekends, weekdays and holidays
  • Strong organizational skills
  • Time management skills
  • Offers may be contingent upon a post offer background check and reference checks

Preferred Skills

  • RPOS experience
  • PeopleSoft experience
  • College degree
  • Payroll data entry experience




The budgeted range starts at $21.50.  Actual pay will be adjusted based on experience.


Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.


Requisition ID 476250