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Engineering Admin Manager, Breckenridge

Date:  Jul 21, 2021

Breckenridge, CO, US

Company:  Breckenridge Ski Resort
Shift Type:  Year Round

If you’re hard working and feel exhilarated serving others, you’ll feel right at home in our authentic ski town and world-class mountain resort. As a community of adventurers and discoverers, we deliver an experience of a lifetime to every single guest that visits our mountain town. If you’re interested in moving mountains in your career, come work with us at Breckenridge where you’ll instantly feel at home. www.vailresortscareers.com



Job Summary:

The Administrator will provide administrative office functions and be responsible for the accuracy of engineering department’s financials across the market. This individual will act as department administrator for HOTSOS and IQtrac which are engineering work order programs, maintain financial tracking through the use of a checkbook accounting system, management of the coupa ordering and receiving, and will play a critical role in accuracy of engineering P&Ls. This role will administratively assist staff regarding time sheets, entry and organization of work orders and tracking parts (and costs) used in performing engineering work


Job Responsibilities:

  • This position would report to the Property Manager at Village at Breckenridge, however will have dotted line accountability to Property Managers at each of the properties listed here; Gravity Haus, Village at Breckenridge, One Ski Hill Place, River Mountain Lodge, and Mountain Thunder Lodge.
  • This position will need to work closely and with regularity with their stakeholder groups in addition to their direct boss. Stakeholder groups to include: Chief Engineers and engineering teams at each property, Other Breck Market Property Managers, BMMA Director, General Managers, Finance Team and Warehouse Manager.
  • Act as department administrator for HOTSOS and IQtrac engineering programs – Attending HotSOS and IQtrac Training. This position will be required to produce reporting from these workorder systems for Property Managers. They will be the market experts in the Engineering Systems (IQtrac, hotsos and Alice) and will be responsible for review of billing related commentary by the techs to ensure accuracy and clarity in comments and time billed via these systems.
  • Administrator for Alice program-support all departments at GH on Alice platform
  • Training and continuing education of all existing BH staff and will assist in training new hires into the engineering department on IQtrac/HOTSOS/ Alice system to ensure it is being utilized appropriately and effectively.
  • When needed, step in for Property Chief’s to assign work requests and clarify the priority of requests and follow up with technicians on the status of work requests. This could come up when a Chief role is vacant, and/or when covering for a chief who may be out of office, and/or providing additional support alongside of the Chief’s when the volume necessitates.
  • Create and review reports showing productivity, hours worked by each tech, repeat incidents, and current open issues, deferred issues, out of order units, and billing.
  • Maintain financial tracking through the use of a checkbook accounting system which includes budget tracking, forecast tracking, order tracking, project tracking, maintaining labor, op-ex and cap-ex in line with approved budgets and forecasts. Scheduling work as purchase orders are approved, working closely with accounting, property managers, and property chiefs to monitor orders and financial pacing (both expense and revenue) for all engineering departments.
  • When needed, may assist in creation of PO’s and communication to Vendors. This role may be tasked with seek competitive pricing on parts, bids. This role will assist with receiving orders in coupa as items are delivered directly to each property.
  • Ensure Vendor Invoices are accurate and are processed for payment, utilize OnBase for Invoice research and management.
  • Reconcile Procurement Accruals Report each month.
  • Ensure all invoices are loaded into Coupa on a regular basis and that once in Coupa, managed appropriately to ensure accurate financial reporting.
  • Advise and participate in Budget process, assist property chiefs and Property Managers with budgeting, forecasting, and research during trial and final close each month.
  • Create and review end of monthly billing reports for both HOA and Lodging operations, utilizing engineering systems information and manual tracking methods.
  • Support Chief’s in compiling the agenda items for Engineering Meetings, and take minutes during the meetings.
  • Regular scheduled meetings with the Chief’s and Property Managers at each location.
  • Assist with shipping and receiving when needed and work closely with Warehouse Manager to ensure accuracy of op-ex spend.
  • Support Chief’s and PMs with employee relations, team building, and department meetings.
  • Ensure all properties are compliant on safety requirements, both internal requirements and external.
  • Schedule and maintain training classes for Engineers, ensure all active engineers have updated MVR at all times, and where necessary, that we have appropriate training for the pools and hot tubs that we manage at each location. Training may expand beyond the duties outlined in this document as the engineering landscape changes in our market.
  • Assist each property when Engineering Manager is out of the office or unavailable.
  • Ensure payroll is accurate and reconciled
  • Other duties as assigned

Job Requirements

  • Must have high school diploma or equivalent
  • Must have a valid CO drivers license or the ability to get one upon being hired
  • Able to communicate in English
  • Proficient in Microsoft Office
  • Possess the ability to work well in a team environment
  • Detail oriented
  • Must be able to work under pressure
  • Must be fun
  • Must be approachable


The budgeted range starts at $45,000 - $55,250.  Actual pay will be adjusted based on experience.


The perks include a free ski pass, and a set of benefits including... 

  • Medical, Dental, Vision insurance, and a 401(k) retirement plan  
  • Hourly employees are generally eligible for accrued Paid Time Off (PTO), Extra Time Off (ETO) and Sick Time.  Salaried employees are generally eligible for Flexible Time Off (FTO) 
  • Paid Parental Leave for eligible mothers and fathers  
  • Healthcare & Dependent Care Flexible Spending Accounts  
  • Life, AD&D, and disability insurance 


Reach Your Peak at Vail Resorts.  As a community of adventurers and discoverers, Vail Resorts delivers an experience of a lifetime to our guests and our employees. Our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak. 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 327846

Nearest Major Market: Denver