Breckenridge, CO, US
Create Your Experience of a Lifetime!
Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.
With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.
Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
Job Benefits
Full Time roles are eligible for the above, plus:
Job Summary:
The main function of the Engineering Administrator role is to drive productivity, revenue, and accuracy of all maintenance and engineering teams within Breck Hospitality through ownership and oversight of the admin functions of each engineering team. This role will provide administrative office functions and be responsible for the accuracy of engineering department’s financials across the market. This individual will act as department administrator for our work order programs, maintain financial tracking through the use of a checkbook accounting system, management of ordering and receiving, and will play a critical role in accuracy of engineering P&Ls. This role will have shared ownership of achieving the revenue targets for each of our engineering departments within Breck Hospitality, as well as shared ownership of P&L performance. This role will administratively assist staff regarding time sheets, entry and organization of work orders and tracking parts (and costs) and billing, used in performing engineering work
Job Responsibilities:
This position would report to Breckenridge Hospitality.
This position will need to work closely and with regularity with their stakeholder groups in addition to their direct boss. Stakeholder groups to include but are not limited to: Chief Engineers and engineering teams at each property, Other Breck Market Property Managers, BMMA Director, General Managers, Finance Team and Warehouse Manager.
Act as department administrator for all engineering programs – Attending all required training. This position will be required to produce reporting from these workorder systems for Property Managers. They will be the market experts in the Engineering Systems and will be responsible for review of billing related commentary by the techs to ensure accuracy and clarity in comments and time billed via these systems, all of which drive the overarching goal of maximizing billable revenue within the departments.
Training and continuing education of all existing BH staff and will assist in training new hires into the engineering department on required systems to ensure it is being utilized appropriately and effectively.
When needed, step in for Property Chief’s to assign work requests and clarify the priority of requests and follow up with technicians on the status of work requests. This could come up when a Chief role is vacant, and/or when covering for a chief who may be out of office, and/or providing additional support alongside of the Chief’s when the volume necessitates.
Create and review reports showing productivity, hours worked by each tech, repeat incidents, and current open issues, deferred issues, out of order units, and billing.
Maintain financial tracking through the use of a checkbook accounting system which includes budget tracking, forecast tracking, order tracking, project tracking, maintaining labor, op-ex and cap-ex in line with approved budgets and forecasts. Scheduling work as purchase orders are approved, working closely with accounting, property managers, and property chiefs to monitor orders and financial pacing (both expense and revenue) for all engineering departments.
When needed, may assist in creation of PO’s and communication to Vendors. This role may be tasked with seek competitive pricing on parts, bids. This role will assist with receiving orders in purchasing systems as items are delivered directly to each property.
Ensure Vendor Invoices are accurate and are processed for payment, utilize OnBase for Invoice research and management.
Reconcile Procurement Accruals Report each month.
Ensure all invoices are loaded into our procurement system on a regular basis and that once in, managed appropriately to ensure accurate financial reporting.
Advise and participate in Budget process, assist property chiefs and Property Managers with budgeting, forecasting, and research during trial and final close each month.
Create and review end of monthly billing reports for both HOA and Lodging operations, utilizing engineering systems information and manual tracking methods.
Support Chief’s in compiling the agenda items for Engineering Meetings, and take minutes during the meetings.
Regular scheduled meetings with the Chief’s and Property Managers at each location.
Assist with shipping and receiving when needed and work closely with Warehouse Manager to ensure accuracy of op-ex spend.
Support Chief’s and PMs with employee relations, team building, and department meetings.
Ensure all properties are compliant on safety requirements, both internal requirements and external.
Schedule and maintain training classes for Engineers, ensure all active engineers have updated MVR at all times, and where necessary, that we have appropriate training for the pools and hot tubs that we manage at each location. Training may expand beyond the duties outlined in this document as the engineering landscape changes in our market.
Assist each property when Engineering Manager is out of the office or unavailable.
Ensure payroll is accurate and reconciled
As an Admin, it is important that this role can function as a utility role, supporting the operations most critical needs, so this role will include other duties as assigned based on evolving needs of the business.
Job Requirements
Must have high school diploma or equivalent
Must have a valid CO drivers license or the ability to get one upon being hired
Strong verbal and written English language communication skills
Proficient in Microsoft Office
Possess the ability to work well in a team environment
Detail oriented
Must be able to work under pressure
Must be fun
Must be approachable
The expected pay range is $55,000 - $59,000. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.
Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.
Requisition ID 504371
Reference Date: 08/20/2024
Job Code Function: Building Maintenance
