Administrative Specialist

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until December 15th or until the positions are filled (whichever is first).

Employee Benefits

•    Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
•    MORE employee discounts on lodging, food, gear, and mountain shuttles
•    401(k) Retirement Plan 
•    Employee Assistance Program
•    Excellent training and professional development
•    Referral Program

To Learn More, please review the Benefits Eligibility Summary

Job Summary:

The Ski & Snowboard School Administrative Specialist provides administrative support for one of our Ski & Snowboard School locations in Breckenridge. You are responsible for accurate set up of instructors into RPOS, assist with scheduling, answers questions in-person/phone/email from employees and management and provides answers in a timely manner. You are responsible for daily input of payroll and completing audits from the previous day to ensure accuracy. This position will order office supplies, food for children’s facility using the Coupa purchasing system and is responsible for tracking expenses. You will take care of daily lunch orders with vendors for the Children Ski & Snowboard School. Responsible for tracking inventory of office supplies, stationary and other location specific items. Other duties include: filing of time sheets, clinic sheets, class lists and assist management with payroll data entry as needed. 

Job Specifications:

• Starting Wage: $20.74/hr - $25.40/hr
• Employment Type: Winter Seasonal 2025/2026
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age
• Housing Availability: Yes

Job Responsibilities: 

• Set up instructor profiles including pay, certifications and languages in RPOS.
• Efficient and accurately execute daily payroll audits.
• Assist management with input of instructor schedules into RPOS.
• Update Admin Office of certifications received by employees on a bi-weekly basis.
• Process approved instructor special pay options (PTO, sick, jury duty, funeral, gratuities).
• Update training tracker when needed with equipment check forms, waivers etc.
• Utilize ProConnect instructor database for PSIA certifications and pay advices.
• Responsible for distribution of bi-weekly paychecks to pros.
• Weekly processing, tracking and purchasing of children center food items and office supplies.
• Assist employees with questions related to travel pay, payroll, timecard, certifications, training etc.
• Assist Ski & Snowboard School managers, supervisors, and administrative staff as needed.
• Other general clerical duties for the location.

Job Requirements:

• Excellent organizational and workplace communication skills.
• Able to communicate effectively and professionally in English.

The expected pay range is $20.74/hr - $25.40/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. 

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  510171
Reference Date: 07/16/2025 
Job Code Function: Administrative