Administrative Assistant Specialist

Job Summary: 
The Ski Patrol Administrative Assistant provides critical operational and administrative support to  the Ski Patrol and Mountain Safety teams. This full-time, year-round role is responsible for 
coordinating patrol scheduling, supporting payroll processes, tracking certifications and training  compliance, and managing and assisting with purchasing and inventory.  This position requires advanced computer skills, exceptional organization, and the ability to manage  multiple priorities while supporting essential safety operations. 
 

Job Specifications:

• Starting Wage: $27/hr- $32/hr.  

• Employment Type: Year Round  

• Shift Type: Full Time hours available 

• Minimum Age: At least 18 years of age  

• Housing Availability: No 

Job Responsibilities: 
Patrol Administration 

• Support day-to-day administrative functions for Ski Patrol operations 

• Maintain accurate digital and physical records related to staffing, incidents, and operations 

• Assist Patrol Leadership in reporting, communication, and process improvements 
  Scheduling & Staffing Coordination 

• Build, manage, and adjust complex Ski Patrol schedules across seasons 

• Coordinate daily staffing levels based on terrain, weather, and operational needs 

• Track availability, time-off requests, and shift swaps 

• Communicate schedule updates clearly to patrol staff and leadership 
  Payroll & Timekeeping 

• Accurately track patrol hours, overtime, on-call shifts, and specialty pay 

• Process payroll in coordination with HR/Finance departments 

• Identify and resolve discrepancies related to timekeeping and pay 
  Certification & Qualification Tracking 

• Maintain records for all required patrol certifications (e.g., OEC, CPR, avalanche training, lift 
  evacuation, etc.) 

• Monitor expiration timelines and notify staff/leadership of upcoming renewals 

• Coordinate training schedules and maintain compliance with resort and regulatory 
  requirements 

• Support onboarding and credential tracking for new patrollers 
   

Job Requirement: 

• Manage purchasing requests for patrol supplies, uniforms, and equipment 

• Coordinate with vendors and internal departments for timely procurement 

• Support budget tracking and cost control efforts 
  Systems & Data Management 

• Utilize scheduling, payroll, and record-management systems effectively 

• Maintain clean, accurate data and generate reports for Patrol Leadership 

• Identify opportunities to improve workflow through technology and automation 
  Required Qualifications 

• Advanced computer proficiency, especially with Excel (tracking, formulas, data organization), 
  Outlook, and scheduling/payroll systems 

• Strong organizational skills with high attention to detail and accuracy 

• Ability to manage multiple priorities in a dynamic, operations-driven environment 

• Excellent communication skills and ability to work with a diverse team 

• Ability to handle sensitive and confidential information 
  Preferred Qualifications 

• Prior experience supporting Ski Patrol, mountain operations, or emergency services 

• Familiarity with patrol certifications (OEC, NSP standards, avalanche training) 

• Experience with workforce scheduling and payroll system 

• Background in purchasing, inventory management, or logistics 
  Work Environment 

• Year-round, full-time position supporting seasonal operational peaks 

• Primarily office-based with frequent interaction in patrol facilities and on-mountain 
  environments 

• Peak workload during winter season with variable hours as needed 

• Intermediate or advanced-level skiing or snowboarding ability