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Mountain Operations Administrative Assistant - Year Round

Date:  Sep 15, 2021

Vail, CO, US

Company:  Vail Mountain
Shift Type:  Year Round

Be a part of the resort where it all started. Imagine belonging to a team that delivers the life of luxury to its guests while infusing the mountain lifestyle in every experience. Are you someone that never settles for second best? Take your mountain exploration to the next level and join a passionate group of people who thrive on extraordinary customer service. Come help us deliver unparalleled adventures in a place that is unrivaled and unflinching. Join the team at Vail – a place that’s Like Nothing on Earth. www.vailresortscareers.com



This position acts administrative support to Mountain Operations Directors, managers and Sr. Admin working in a fast-paced office environment and assisting with daily administrative duties as they pertain to Mountain Operations Must be able to work in a team environment with a high level of honesty and integrity.  Vail Mountain Operations consists of 10 departments (Lift Operations, Ski Patrol, Mountain Safety, Adventure Ridge, Terrain Park, Racing, Snowmaking, Grooming, Fleet Maintenance, and Lift Maintenance) and this position is responsible for supporting each manager, regularly interacting with internal departments to promote, process, and communicate information in a timely and efficient manner.



  • Edit and input time and labor, including correcting exceptions, employee payroll for the Mountain Operations departments.
  • General office and administrative duties - filing, mail distribution, answer emails and phone in professional, courteous manner
  • Assist Mountain Ops Managers for support with onboarding, assist with training schedule, rosters, communication with new hires and other tasks as needed.
  • Consistently communicate policies and procedures to departments and employees resort wide
  • Assist with purchasing, receiving and processing invoices for Mountain Operation departments
  • Act as liaison for departments, employees, and vendors in a consistent and professional manner
  • Frequent exposure to sensitive information where maintaining confidentiality is essential
  • Demonstrate flexibility and the ability to work under tight deadlines and changing priorities with accuracy, dependability and a positive attitude
  • Support department’s hiring and housing needs as well as facilitate onboarding and I9 verification
  • Assist teams in operations when needed
  • Other duties as assigned



  • High School Diploma or equivalent; Bachelor’s degree in Business Administration or a related field – preferred
  • Strong in MS Office including Word, Access, PowerPoint, Excel
  • Must be highly organized and able to communicate effectively with management, employees, guests and vendors.  Attention to detail, ability to meet deadlines, organizational skills, communication skills, ability to work within a team and independently without constant supervision
  • Additional programs such as OnBase, PeopleSoft HR and Financials, SuccessFactors, Coupa, Concur, AIMS, RPOS, Outlook—preferred


The budgeted range starts at $17 -$19.  Actual pay will be adjusted based on experience.

The perks and benefits include

  • Free ski passes for employees 
  • 401(k) retirement plan  
  • Accrued Sick Time 
  • Discount lift tickets for friends and family 
  • Free ski lessons 
  • Discounted lodging, food (including $5 meals), gear, and mountain shuttles 
  • Discounted bike haul & golf 
  • Excellent training & professional development 

Seasonal Full Time roles are eligible for the above, plus…

  • Critical Illness and Accident plans
  • Medical, Dental, and Vision insurance (only available once eligible employees work 750 hours)  
  • Free ski passes for dependents

Reach Your Peak at Vail Resorts.  As a community of adventurers and discoverers, Vail Resorts delivers an experience of a lifetime to our guests and our employees. Our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak. 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 345990

Nearest Major Market: Denver