Create Your Experience of a Lifetime!
Come work and play in the mountains! Whether it's your first time seeing the mountains, or you already call them home, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.
Join the Grand Teton Lodge Company for a season, or stay for a career at one/many of our 40+ resorts. From day one, you'll receive some of the highest compensation rates in the industry, free access to Grand Teton and Yellowstone National Parks, Employee housing, free activities, 40% retail discounts, the chance to grow through Epic Service - our leading training and development program, and wellness benefits to fuel your success.
Other Employee Benefits
- Paid SICK time
- Paid PTO after 500 hrs.
- 401(k) Retirement Plan
- Employee Assistance Program
- Excellent training and professional development
- Referral Program
To Learn More, please review the Benefits Eligibility Summary
Job Summary:
The Conference Services Coordinator supports the Sales & Marketing team by assisting in planning and running all group functions at Jackson Lake Lodge (and occasionally offsite), and helping to sell weddings and social events. Responsibilities include working directly with clients both in advance and during their meetings/events, coordinating group logistics and communicating across internal teams and departments, and monitoring functions during group programs, ensuring that both the needs of the group and the hotel are achieved.
The Conference Services Assistant must be committed to providing superior guest service and producing high quality work. The person in this role must have exceptional organization and project management skills with the ability to communicate professionally and effectively across a variety of stakeholders including guests, clients, outside vendors, and internal colleagues at all levels of the company.
Job Specifications:
- Starting Wage: $18.25/hr
- Employment Type: Summer Seasonal 2026
- Shift Type: Full Time hours available
- Minimum Age: At least 18 years of age
- Housing Availability: Yes
Job Responsibilities:
- Assists Director of Sales & Marketing and Conference Planning Manager in all aspects of planning and executing group functions
- Works closely with group clients to ensure program/event details are in order and communicated clearly between client and staff
- Creates, maintains and/or disseminates banquet event orders (BEOs), group resumes, change logs and other documentation, obtaining approvals and/or signatures as needed
- Coordinates and attends BEO, resume, pre-conference, and other meetings with clients and key staff members
- Fields incoming calls and requests and responds to wedding/social event inquiries, conducting appropriate follow up
- Serves as primary contact for coordination and execution of all internal meetings, as well as banquet-only events, tour dinners and some small meeting programs
- Attends and monitors functions as appropriate to ensure events are on time and running as planned
- Makes every attempt to upsell, including special menus, wines, desserts, activities, etc.
- Conducts and/or participates in site visits as needed
- Consistently communicates with leadership on project/task progress; discusses challenges and opportunities; proactively seeks out and accepts guidance and support; delivers completed assignments on time, ensuring accuracy and quality requirements are met
- Additional duties as required
Job Requirements:
- 4-year college degree or equivalent additional experience
- 1-2 years catering, meetings/conventions or F&B experience, preferably in a hotel or conference center environment
- Valid driver’s license and a vehicle or ability to obtain a satisfactory motor vehicle report
- Microsoft Office Suite
- Ability to speak, read and write English fluently; strong oral and written communications skills required
- Basic understanding of hotel, food and beverage and banquet operations
- Positive attitude and exceptional guest service skills to support both internal and external customers
- Skilled communicator with excellent verbal, written, presentation and interpersonal competency
- Well organized, detail oriented, and able to handle multiple projects and tasks concurrently with moderate supervision; must be self-motivated and able to prioritize effectively
- Flexible, versatile and a fast learner, able to adapt quickly to changing demands and maintain calm in an intensely fast paced, fluid environment
- Capable of working independently, but able to function effectively as part of a team
- Comfortable working with internal and external guests, clients, executives, media, partners, vendors and associates at all levels
- Present a well-groomed appearance and professional manner; professional phone and email etiquette
- Able to meet the attendance guidelines of the job and adhere to departmental and company policies and procedures; willing and able to work weekends, holidays and overtime as needed
Preferred Skills:
- Food & beverage event planning and coordination and general wine knowledge
- Interpretive Knowledge of Grand Teton National Park
- Knowledge of Delphi and/or V1
What's In It For You?
- FREE Dormitory Housing (including linens and all utilities) or Full Hook-Up RV Sites
- FREE Wi-Fi
- FREE National Park Pass to Grand Teton National Park and Yellowstone National Park
- FREE Participation in guest activities: Horseback rides, kayak and boat rentals, lake cruises & scenic raft tours, 200 miles of hiking trails and THE greatest perk ever – living in one of the most picturesque national parks!
- FREE Recreation Program and complimentary use of Rec Halls, Employee Gyms (Climbing Wall at JLL) and watersports equipment.
- 40% retail discounts plus online ProDeals
- 20% grocery and restaurant discounts
- $112/week Meal Plan covers 3 meals/day in the employee cafeteria (mandatory for dorm residents, optional for RVers, FREE for Salary roles)
Before you apply, visit http://www.TetonEmployee.com for detailed information about housing and other information you will find helpful.
We are committed to environmental stewardship and sustainability through zero waste, energy and water conservation, green dining and retail, volunteerism, and education. Grand Teton Lodge Company offers an amazing place to live and work, as well as staff housing. www.vailresortscareers.com
The expected pay range is $18.25/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.
We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.
In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.
Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.
Requisition ID 513293
Reference Date: 01/23/2026
Job Code Function: Catering & Conference
