Retail Administrator/Data Specialist - Grand Teton National Park - Housing

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it's your first time seeing the mountains, or you already call them home, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

Join the Grand Teton Lodge Company for a season, or stay for a career at one/many of our 40+ resorts. From day one, you'll receive some of the highest compensation rates in the industry, free access to Grand Teton and Yellowstone National Parks, Employee housing, free activities, 40% retail discounts, the chance to grow through Epic Service - our leading training and development program, and wellness benefits to fuel your success.​

Job Summary:

As a member and representative of the GTLC Retail Leadership Team, this position will play a crucial and cross-functional role between data entry and retail accounting and as a front-line liaison and office manager for the Retail Team. The Retail Administrator will work closely with the Buying Team and Accounting Teams to ensure payments are made timely, and inventory is received accurately. While in-season the Retail Administrator will strengthen communication with store locations, and other internal stakeholders while handling the bulk of customer correspondence and ship-out transactions and tracking.

Job Specifications:

• Outlet: Grand Teton Lodge Company
• Housing: Available
• Expected Pay: $20.00 / hour
• Shift & Schedule Availability: Full Time, Year Round

Job Responsibilities: 

• Accounting Administration: Supports order process including purchase order creation, order verification, distributions, purchase order receiving into inventory, and payment with direction from the buying team. Administrator will own invoice management and Retail weekly upload and work with the Retail Accountant to resolve Accounts Payable and balance sheet variances. Maintains items in inventory/POS system including vendor creation, item setup, pricing, and reporting as needed. Works directly with buyers on any order issues, merchandise transfers, or price changes. Manages and tracks interdepartmental transfers and fulfilment. Support end of season inventory data entry and accuracy.
• Retail Office Manager: purchase office supplies for office and store locations as needed. Keep office neat and tidy and trash, recycling, composting. Assist in guest communications and phone orders; Assist in customer ship-outs; Maintain retail group email account and field emails as appropriate. General filing, answering phone, scanning and office management.
• Support store operations as needed as an in-season liaison and communicator with store managers, run reporting and distribute. Coordinate training documents and tracking, collaborate with store management to identify skill gaps and operational challenges that can be addressed through training. Monitor adherence to departmental standards and facilitate corrective training as needed. Work closely with operational and merchandising teams to align training programs with organizational goals.
• Attend Retail Leadership weekly meetings and other meetings as appropriate.
• All other duties as assigned

Job Requirements:

• Bachelor’s Degree in a related field preferred or equivalent experience
• Minimum 1 year working in a retail environment, either in store or warehouse
• At least 1-year supervisory experience preferred
• Highly skilled in Microsoft Office applications especially Excel, Word, and Outlook. Prior Retail POS experience is highly recommended
• Must be able to write and speak English
• PeopleSoft, Osprey Host & POS, Coupa, Wyoming Game & Fish POS terminals

 We are committed to environmental stewardship and sustainability through zero waste, energy and water conservation, green dining and retail, volunteerism, and education. Grand Teton Lodge Company offers an amazing place to live and work, as well as staff housing. www.vailresortscareers.com 

The expected pay range is 20.00. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  506127
Reference Date: 11/21/2024 
Job Code Function: Merchandising