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Senior Administrative Assistant - Stevens Pass

Date:  May 27, 2022

Stevens Pass, WA, US

Company:  Stevens Pass Mountain Resort
Shift Type:  Year Round

Do you love the mountains and wonder what it would be like to work at a mountain resort? Looking to try something new and learn how to ski, snowboard or downhill mountain bike? Are you looking to meet new friends from all over the country and world? If you answered yes to any of these questions, we invite you to come join our community at Stevens Pass today! Why not work where you play, and let Stevens Pass be your office.

As of Nov. 15, 2021, Vail Resorts will be requiring all employees across North America to be vaccinated for COVID-19.

The Senior Administrative Assistant is a full-time year-round role responsible for providing comprehensive administrative support to the Director of Mountain Operations, Director of Base Area Operations and their teams. This position must be committed to completing a wide variety of tasks independently with strong attention to detail, accuracy and follow-through. This position is expected to understand the schedules and priorities of supported leaders and their teams and to provide support by maximizing time and efficiency through forward-thinking partnership. This position will report to the Director of Mountain Operations, collaborate closely with the Director of Base Area Operations, in-resort managers and their teams. 


Job Responsibilities: 

  • Provide professional and resourceful administrative assistance to 2 Directors and accomplish goals and meet deadlines in a fast paced work environment
  • Possess excellent self-management skills: organization, goal-setting, time-management, self-motivation, self-directing, demonstrate strict confidentiality, reliability and accountability
  • Be a leader in this role and a contributor in a team-driven environment
  • Follow and be an example setter of company policies and procedures
  • Possess a level of detail and accuracy, drive for results, and have the ability to anticipate business needs before requested. Be forward-planning
  • Support strategic projects and project management duties as required (e.g., developing PowerPoint presentations, memos, and communication plans)
  • Maintain calendars, coordinate meetings, prepare expense reports and arrange travel
  • Become a super-user with the company’s administrative systems: Concur, Coupa, Onbase, Outlook, Smartsheets, MS Teams, Mountain Money and Success Factors
  • Partner with the resort GM’s Administrator and resort personnel to accomplish day-to-day business deliverables and support employee experience programs
  • Create and maintain a comprehensive tracking system to manage all contracts, permits, licenses, agreements, payments and receivables essential to operations 
  • Maintain regulatory documentation and tracking for Federal, State, OSHA and local agencies as needed. Ensure preparedness for annual payment or reports.
  • Track capital budgets, packets and operational expenditures as needed 
  • Assist with operations at the resort during peak periods as needed
  • May have additional duties as assigned by the Director of Mountain or Base Area Operations


Job Requirements:

  • High School diploma required
  • Previous Vail Resort’s experience preferred
  • Excellent oral and written communication skills required
  • Highly proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) required
  • Proficient in Microsoft Office and Teams, SharePoint and other software systems
  • Strong critical thinking, problem solving, teamwork, collaboration and leadership skills
  • Must be a progressive learner, organized, detail oriented, and professional
  • Maintain a high level of confidentiality
  • Ability to multi-task with shifting priorities in a fast paced environment. Must be flexible, resourceful, and demonstrate excellent time management skills
  • Experience in project management a plus




Reach Your Peak at Vail Resorts.  As a community of adventurers and discoverers, Vail Resorts delivers an experience of a lifetime to our guests and our employees. Our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak. 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 407307