Share this Job

Administrative Specialist - $26.94 per hour

Date:  Jun 16, 2022

Stevens Pass, WA, US

Company:  Stevens Pass Mountain Resort
Shift Type:  Year Round

Do you love the mountains and wonder what it would be like to work at a mountain resort? Looking to try something new and learn how to ski, snowboard or downhill mountain bike? Are you looking to meet new friends from all over the country and world? If you answered yes to any of these questions, we invite you to come join our community at Stevens Pass today! Why not work where you play, and let Stevens Pass be your office.

As of Nov. 15, 2021, Vail Resorts will be requiring all employees across North America to be vaccinated for COVID-19.


Job Specifications:  

  • Starting Wage:  $26.94 per hour
  • Effective October 2022 minimum wage will be increased to $20/hour.
  • Shift & Schedule Availability:  Full Time
  • Skill Level:  Specialist

The Executive Assistant is responsible for providing executive level support to the Stevens Pass General Manager (GM) and the resort’s senior leadership team. This position entails commitment to completing a wide variety of tasks and projects independently with strong attention to detail and follow-through. The primary goal of the Executive Assistant is to anticipate the needs of the GM, with an understanding of her schedule and priorities, allowing the GM to maximize her time and focus. The role requires a highly motivated and resourceful individual with strong learning agility, emotional intelligence, self-motivation, integrity and curiosity.


Job Responsibilities

  • Assist with other tasks that may be assigned from time to time
  • Must be highly proficient in using company’s administrative software for communications, scheduling, document production, presentations, spreadsheets and any other tasks/applications that may become necessary to support the GM.  Most heavily utilized software includes: MS Word, Outlook, PowerPoint, Teams, Excel, Coupa, Concur, RPOS and Mountain Money
  • Possess excellent self-management skills: organization, goal-setting, time-management, self-motivation, self-directing, stress management, reliability, change adaptability and accountability
  • Demonstrate the desire and passion to learn and develop, particularly showing an ability to lead through influence
  • Exhibit flexibility as well as the ability to work under time sensitive deadlines and changing priorities with accuracy, dependability and a positive attitude
  • Strictly maintain confidentiality and discretion with executive-level communication.  Exhibit strong judgment in handling sensitive information
  • Ability to anticipate the needs of the GM - foresee and discuss potential conflicts or risks
  • Prioritize and manage multiple assignments, including to act as a project manager supporting resort initiatives
  • Inspire trust and build strong, positive, productive relationships with key stakeholders. Extensive internal and external guest service, as well as community relations, including courteous, professional communication and recovery efforts. 
  • Partner with other administrative and management staff at the Resort to support continuity of the Resort’s business administration
  • Manage the calendar, travel plans, and expenses of the GM
  • Schedule, plan and attend meetings, including to prepare notes and follow up on action items
  • Oversee resort calendars and critical documents (Manager days off, MOD, permits, licenses, leases, budget calendar, org charts, contracts, dues, payments, A/R schedules, etc.).  Monitor timely renewal of the same
  • Coordinate local records retention process and manage resort archives
  • Send resort-wide communication on behalf of the GM for upcoming commitments, responsibilities and announcements
  • Support resort training programs, communication plans and management outreach
  • Provide budgeting support, as it applies to the GM and resort-wide accounts
  • Assist with planning and coordination of resort and company events as needed
  • Onboard & assist in training new staff on VR and Stevens Pass process, policy and procedure
  • Principal creator of Mountain Money for the resort
  • Purchase, manage and maintain administrative office supplies and machines
  • Demonstrate willingness and ability to support all front line operations during high volume time periods, as needed


Job Requirements:

  • High School Diploma or GED
  • 3+ Years previous administrative experience
  • Adequate proficiency with Microsoft Office Suite and software systems to effectively complete assigned tasks
  • Excellent written and verbal communication skills, including fluency in English
  • Excellent organizational skills, strong foresight and emotional intelligence
  • Ability to support the resort leadership, management team, employees and guests

The budgeted range starts at $26.94.  Actual pay will be adjusted based on experience.

Job Benefits:  

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons  
  • MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities 
  • 401(k) Retirement Plan  
  • Employee Assistance Program 
  • Excellent training and professional development 
  • Referral Program 

Seasonal Full Time roles are eligible for the above, plus: 

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (after eligible employees work 500 hours) 
  • Free ski passes for dependents 
  • Critical Illness and Accident plans 

Reach Your Peak at Vail Resorts.  As a community of adventurers and discoverers, Vail Resorts delivers an experience of a lifetime to our guests and our employees. Our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak. 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 443773