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Senior Administrative Assistant

Date:  Nov 17, 2022

Leavenworth, WA, US

Company:  Stevens Pass Mountain Resort
Shift Type:  Year Round


Create Your Experience of a Lifetime!


Come work and play in the mountains!  Whether it’s your first time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. 


With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success. 


Job Benefits

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons  
  • MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities 
  • 401(k) Retirement Plan  
  • Employee Assistance Program 
  • Excellent training and professional development 
  • Referral Program 


Full Time roles are eligible for the above, plus: 

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
  • Free ski passes for dependents 
  • Critical Illness and Accident plans 



Job Specifications: 

  • Outlet: Stevens Pass
  • Starting Wage: $20.80 / hour
  • Shift & Schedule Availability: Full Time
  • Skill Level: Senior


The Senior Administrative Assistant is a full-time year-round role responsible for providing comprehensive administrative support to the Director of Mountain Operations, Director of Base Area Operations and their teams. This position must be committed to completing a wide variety of tasks independently with strong attention to detail, accuracy and follow-through. This position is expected to understand the schedules and priorities of supported leaders and their teams and to provide support by maximizing time and efficiency through forward-thinking partnership. This position will report to the Director of Mountain Operations, collaborate closely with the Director of Base Area Operations, in-resort managers and their teams. 


Job Responsibilities: 

  • Provide professional and resourceful administrative assistance to 2 Directors and accomplish goals and meet deadlines in a fast paced work environment
  • Possess excellent self-management skills: organization, goal-setting, time-management, self-motivation, self-directing, demonstrate strict confidentiality, reliability and accountability
  • Be a leader in this role and a contributor in a team-driven environment
  • Follow and be an example setter of company policies and procedures
  • Possess a level of detail and accuracy, drive for results, and have the ability to anticipate business needs before requested. Be forward-planning
  • Support strategic projects and project management duties as required (e.g., developing PowerPoint presentations, memos, and communication plans)
  • Maintain calendars, coordinate meetings, prepare expense reports and arrange travel
  • Become a super-user with the company’s administrative systems: Concur, Coupa, Onbase, Outlook, Smartsheets, MS Teams, Mountain Money and Success Factors
  • Partner with the resort GM’s Administrator and resort personnel to accomplish day-to-day business deliverables and support employee experience programs
  • Create and maintain a comprehensive tracking system to manage all contracts, permits, licenses, agreements, payments and receivables essential to operations 
  • Maintain regulatory documentation and tracking for Federal, State, OSHA and local agencies as needed. Ensure preparedness for annual payment or reports.
  • Track capital budgets, packets and operational expenditures as needed 
  • Assist with operations at the resort during peak periods as needed
  • Other duties as assigned


Job Requirements:

  • High School diploma required
  • Previous Vail Resort’s experience preferred
  • Excellent oral and written communication skills required
  • Highly proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) required
  • Proficient in Microsoft Office and Teams, SharePoint and other software systems
  • Strong critical thinking, problem solving, teamwork, collaboration and leadership skills
  • Must be a progressive learner, organized, detail oriented, and professional
  • Maintain a high level of confidentiality
  • Ability to multi-task with shifting priorities in a fast paced environment. Must be flexible, resourceful, and demonstrate excellent time management skills
  • Experience in project management a plus


The budgeted range starts at $20.80 - $28.48.  Actual pay will be adjusted based on experience.


Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.


Requisition ID 490650

Nearest Major Market: Seattle