Experienced Administrative Assistant

Job Summary: 
The Senior Administrative Assistant for Food & Beverage (F&B) provides high-level administrative and operational support to the department’s leadership team. This role ensures smooth department operations through effective calendar coordination, communication management, documentation support, and facilitation of administrative workflows. Acting as a central connection between leadership, staff, and vendors, the position supports financial processing, reporting, onboarding, and day-to-day logistics critical to departmental success. 

Job Specifications:  

• Starting Wage: $22.32/hr - $30.57/hr
• Employment Type: Year Round
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age
• Housing Availability: Yes  

Job Responsibilities: 
Administrative & Communication Support 

• Handle phone calls, emails, guest inquiries, and vendor communication on behalf of F&B leadership.
• Manage executive calendars, schedule meetings, and coordinate departmental communications
• Prepare and distribute departmental reports, presentations, meeting materials, and internal communications.
• Maintain organized workflows, records, files, and meeting minutes. 

Financial & Payroll Administration 

• Process invoices, payment requests, purchase orders, and other financial documents using Coupa and OnBase 

• Assist with payroll tasks including attendance tracking, leave applications, and corrections. 

• Assist with processing, purchasing and invoicing of capital projects 

Operational Support 

• Support event and banquet operations by managing Banquet Event Orders (BEOs) and logistics coordination. 

• Assist with onboarding processes and maintain training and compliance tracking records. 

• Provide occasional frontline support to F&B teams during high-volume periods. 

• Participate as a key member of the Stevens Pass Administrative Team, supporting resort-wide operations as needed. 

Menu, Collateral, & Creative Tasks 

• Update, design, and print menus, wine lists, promotional flyers, and event signage. 

Inventory, Supply, & Vendor Coordination 

• Monitor and maintain office and departmental supplies through timely ordering. 

• Coordinate vendor arrangements including floral orders, uniforms, and specialized supplies. 

Job Requirements: 

• 1–3 years of experience in administrative or hospitality-related roles. 

• Proven organizational, time-management, and multitasking skills. 

• Excellent written and verbal communication abilities. 

• High School Diploma or GED required; degree in Hospitality Management or Business preferred. 

• Proficiency with Microsoft Office Suite and Microsoft Teams. 

• Experience with Coupa (purchasing/receiving) and OnBase (invoice processing). 

• Familiarity with POS systems or restaurant management software. 

• Exceptional attention to detail and accuracy in managing financial and scheduling tasks. 

• Ability to work under pressure in fast-paced environments. 

• Strong interpersonal skills and adaptability across diverse operational needs. 

Preferred Skils:

• Event planning experience. 

• Group speaking and presentation skills. 

• Ability to design flyers and promotional materials.