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Administrative Specialist - Ski & Snowboard School - Winter Seasonal - Mad River

Date:  Nov 23, 2021

Zanesfield, OH, US

Company:  Mad River Mountain
Shift Type:  Winter Seasonal 2021/2022

Mad River Mountain is one of Midwest’s most legendary ski destinations and has long attracted those who know winter is best spent outdoors. Join our team and help provide world-class experiences to our guests, because we know every day can be a snow day.  www.vailresortscareers.com


As of Nov. 15, 2021, Vail Resorts will be requiring all employees across North America to be vaccinated for COVID-19.


The Ski & Snowboard School Administrative Specialist provides administrative support for one of our Ski & Snowboard School locations in Breckenridge. He/she accurately sets up instructors into RPOS, assist with scheduling, answers questions in-person/phone/email from employees and management and provides answers in a timely manner. He/she is responsible for daily input of payroll and completing audits from the previous day to ensure accuracy. This position will order office supplies, food for children’s facility using the Coupa purchasing system and is responsible for tracking expenses. He/she will take care of daily lunch orders with vendors for the Children Ski & Snowboard School. Responsible for tracking inventory of office supplies, stationary and other location specific items. Other duties include: filing of time sheets, clinic sheets, class lists and assist management with payroll data entry as needed. 


Responsibilities include but are not limited to:

  • Set up instructor profiles including pay, certifications and languages in RPOS.
  • Efficient and accurately execute daily payroll audits.
  • Assist management with input of instructor schedules into RPOS.
  • Update Admin Office of certifications received by employees on a bi-weekly basis.
  • Process approved instructor special pay options (PTO, sick, jury duty, funeral, gratuities).
  • Update training tracker when needed with equipment check forms, waivers etc.
  • Utilize ProConnect instructor database for PSIA certifications and pay advices.
  • Responsible for distribution of bi-weekly paychecks to pros.
  • Weekly processing, tracking and purchasing of children center food items and office supplies.
  • Assist employees with questions related to travel pay, payroll, timecard, certifications, training etc.
  • Assist Ski & Snowboard School managers, supervisors, and administrative staff as needed.



  • High School diploma or equivalent.
  • Minimum of one year clerical, data entry or office experience.
  • Proficient with Microsoft Office programs.
  • Fluent in English language, both written and verbal.
  • Must have excellent guest service and communication skills.
  • Must work well in a team.
  • Must be able to work flexible schedule including weekends, weekdays and holidays.
  • Strong organizational skills.
  • Time management skills.
  • Offers may be contingent upon a post offer background check and reference checks.



  • RPOS experience.
  • PeopleSoft experience.
  • College degree.
  • Payroll data entry experience.

Reach Your Peak at Vail Resorts.  As a community of adventurers and discoverers, Vail Resorts delivers an experience of a lifetime to our guests and our employees. Our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak. 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 366667

Nearest Major Market: Cincinnati