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Administrative Specialist - Ski School - Winter Seasonal

Date:  Jan 26, 2021

Lake Harmony, PA, US

Company:  Jack Frost and Big Boulder Ski Resort
Shift Type:  Winter Seasonal 2020/2021

Reach Your Peak at Vail Resorts.  As a community of adventurers and discoverers, Vail Resorts delivers an experience of a lifetime to our guests and our employees. Our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak. 


Big Boulder is now part of the Vail Resorts family and we’ve started hiring for our Winter 20-21 season! All employees receive a FREE ski pass that gives you access to skiing and riding at all Vail Resorts-owned mountains. Along with the free ski pass, employees also get discounts on food, lodging, and retail products, along with other pro-deal discounts on brand names. Join the team this season for an Experience of a Lifetime!


Job Summary:  The Administrative Assistant for the Ski & Ride School will provide administrative support to the Ski and Ride School management team and employees.  This is an integral role within the Ski and Ride School and will require a high level of organizational and time management skills.  The ideal candidate for this position needs to understand how to take initiative and have the ability to act professionally and maintain confidentiality at all times.  Strong oral and written communication skills are also required. It will be necessary to be resourceful and adaptable to a changing environment while providing exceptional customer service to guests and employees alike.


Job Responsibilities (but are not limited to):

  • Communicates with staff, guests, and vendors via telephone, email, and in-person
  • Issues, tracks, and receives purchase orders and invoices
  • Assists management with expense reporting
  • Maintains department checkbooks
  • Assists with contract preparation
  • Issues and tracks Mountain Money (resort comps) under strict guidelines
  • Assists with Payroll and HR functions as needed
  • Maintains electronic filing system (data entry, record maintenance, scanning documents, etc.)
  • Maintains a clean and safe office environment
  • Assures that Ski & Ride School departments maintain compliance in multiples areas
  • Other duties as assigned



  • Resume and cover letter
  • High school diploma or equivalent
  • Ability to speak, read, and communicate clearly in English
  • Excellent communication skills via telephone, email and in person
  • Understanding of corporate and resort specific policies and procedures, as well as departmental best practices
  • Proficiency in all aspects of Microsoft Office and ability to become proficient multiple software systems
  • Minimum of 2 years of experience in office administration
  • Must be able to work a flexible schedule including weekends, weekdays and holidays
  • Excellent organizational skills, ability to multi task, and work in a shared office space
  • Superior internal guest service interactions with employees and other departments


Preferred Qualifications:

  • College degree preferred
  • Ability to communicate in Spanish
  • Snow sports background and passion for the industry
  • Knowledge of Ski & Snowboard School operations


Jack Frost Big Boulder revolutionized the skiing industry. As the riding mecca of Pennsylvania, the mountain is designed for epic adventures. Join our team and experience the great outdoors like never before.  www.vailresortscareers.com

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 233748

Nearest Major Market: Scranton
Nearest Secondary Market: Wilkes Barre