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Ski & Ride School Administrative Assistant - Full Time - Winter Seasonal - Heavenly

Date:  Sep 21, 2022

Heavenly, CA, US

Company:  Heavenly Mountain Resort
Shift Type:  Winter Seasonal 2022/2023

Come work and play in the mountains!  Whether it’s your first time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. 


With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development program, and wellness benefits to fuel your success. 


Join us to create your Experience of a Lifetime!


Job Benefits

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons  
  • MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities 
  • 401(k) Retirement Plan  
  • Employee Assistance Program 
  • Excellent training and professional development 
  • Referral Program 


Seasonal Full Time roles are eligible for the above, plus: 

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (after eligible employees work 500 hours) 
  • Free ski passes for dependents 
  • Critical Illness and Accident plans 




Job Summary: 

The Administrative Assistant for the Ski & Ride School will provide administrative support to the Ski and Ride School management team and employees.  This is an integral role within the Ski and Ride School and will require a high level of organizational and time management skills.  The ideal candidate for this position needs to understand how to take initiative and have the ability to act professionally and maintain confidentiality at all times.  Strong oral and written communication skills are also required. It will be necessary to be resourceful and adaptable to a changing environment while providing exceptional customer service to guests and employees alike.


Job Responsibilities (but are not limited to):

  • Communicates with staff, guests, and vendors via telephone, email, and in-person
  • Issues, tracks, and receives purchase orders and invoices
  • Assists management with expense reporting
  • Maintains department checkbooks
  • Assists with contract preparation
  • Issues and tracks Mountain Money (resort comps) under strict guidelines
  • Assists with Payroll and HR functions as needed
  • Maintains electronic filing system (data entry, record maintenance, scanning documents, etc.)
  • Maintains a clean and safe office environment
  • Assures that Ski & Ride School departments maintain compliance in multiples areas
  • Other duties as assigned



  • Resume and cover letter
  • High school diploma or equivalent
  • Ability to speak, read, and communicate clearly in English
  • Excellent communication skills via telephone, email and in person
  • Understanding of corporate and resort specific policies and procedures, as well as departmental best practices
  • Proficiency in all aspects of Microsoft Office and ability to become proficient multiple software systems
  • Minimum of 2 years of experience in office administration
  • Must be able to work a flexible schedule including weekends, weekdays and holidays
  • Excellent organizational skills, ability to multi task, and work in a shared office space
  • Superior internal guest service interactions with employees and other departments


Preferred Qualifications:

  • College degree preferred
  • Ability to communicate in Spanish
  • Snow sports background and passion for the industry
  • Knowledge of Ski & Snowboard School operations



The budgeted range starts at $21.  Actual pay will be adjusted based on experience.


Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.


Requisition ID 471429