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Senior Administrative Assistant -Summer Seasonal

Date:  Jun 14, 2022

Whistler, BC, Canada

Company:  Whistler Blackcomb
Shift Type: 

We’re looking for team members whose legendary attention to detail and commitment to phenomenal service comes naturally. Pursue a lifestyle that will elevate your expectation of what work can look like. Nothing is too big or too small for the staff to bravely pursue and elevate the expectations of the guest. Do you possess a calling for delivering world-class events and amenities? Explore Employment Opportunities with Whistler Blackcomb!


As of Nov. 15, 2021, Vail Resorts will be requiring all employees across North America to be vaccinated for COVID-19. 


Job Specifications: 

  • Outlet: Whistler Blackcomb
  • Shift & Schedule Availability: Part Time
  • Other Specifics: Maintenance


Job Responsibilities include but are not limited to:

  • Demonstrate our core values: Serve Others, Do Right, Drive Value, Do Good, Be Safe, and Have Fun!
  • Assist with daily administrative duties to support the SAP Maintenance Module
  • Creating work orders,
  • Monitoring online request application,
  • Printing work orders,
  • Data entry of work order closing comments,
  • Data entry of Purchase Order requisitions.
  • Receiving of Purchase Orders
  • Follow up on Purchase Orders/Invoices/Payables
  • Receiving calls on Maintenance Emergency Line and dispatching as required.
  • Assist with daily administrative duties to support the PeopleSoft Time & Attendance System Module.
  • Daily data entry of maintenance timesheets,
  • Timecard edits in PeopleSoft.
  • Assist with daily administrative duties in the Maintenance / Mountain Operations office.
  • Preparing, composing and editing correspondence including memos, proposals, and reports.
  • Handling guests in a manner consistent with corporate policy.
  • Working with and support of VP’s, directors, managers, supervisors and maintenance admin as needed.
  • Coordinating and administering the radio communications network.
  • Organizing meetings, preparation of agenda packages, recording and distributing minutes as needed.
  • Filing, photocopying and related office support.
  • Other duties as assigned by manager and planners



  • Confidentiality and good judgment.
  • Capable of establishing priorities and managing workload.
  • Must have strong organizational skills, excellent written and communication skills and enjoy a team environment.
  • Familiarity with Whistler Blackcomb policies and procedures as well as previous administrative assistant experience is an asset.
  • Must have competent knowledge in computer programs, specifically MS Outlook, Word and Excel.
  • Knowledge of SAP, PeopleSoft, Coupa, OnBase is an asset.
  • Must be flexible as the work schedule may vary.


Other requirements:

  • Work well independently & as part of a team.
  • Able to meet deadlines and work under pressure.
  • Knowledge of Whistler Blackcomb mountain operations (preferred).
  • Familiarity with CMMS / EAM programs an asset.
  • Must possess a valid B.C. driver’s license and provide a current Driver’s Abstract.
  • Required to complete a satisfactory criminal record check.



  • Weight Lifted – At least 50lbs
  • Lifting Frequency – Some of the time
  • Standing Frequency – Frequent
  • Walking Frequency – Frequent
  • Reaching – Some of the time
  • Stoop, Kneel, Crouch, Crawl – Some of the time





Job Benefits:  

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons  
  • MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities 
  • 401(k) Retirement Plan  
  • Employee Assistance Program 
  • Excellent training and professional development 
  • Referral Program 

Seasonal Full Time roles are eligible for the above, plus: 

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (after eligible employees work 500 hours) 
  • Free ski passes for dependents 
  • Critical Illness and Accident plans 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 435528