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Senior Administrative Assistant - $21.59 per hour

Date:  Aug 5, 2022

Vail, CO, US

Company:  Vail Mountain
Shift Type:  Year Round

Come work and play in the mountains!  Whether it’s your first time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. 


With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development program, and wellness benefits to fuel your success. 


Join us to create your Experience of a Lifetime!


Job Benefits

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons  
  • MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities 
  • 401(k) Retirement Plan  
  • Employee Assistance Program 
  • Excellent training and professional development 
  • Referral Program 


Seasonal Full Time roles are eligible for the above, plus: 

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (after eligible employees work 500 hours) 
  • Free ski passes for dependents 
  • Critical Illness and Accident plans 





Job Specifications:

  • Outlet: The Arrabelle
  • Starting Wage: $21.59 per hour
  • Effective October 2022 minimum wage will be increased to $20 per hour.
  • Shift & Schedule Availability: Full Time


The ideal candidate for the job of an Executive Assistant will be required to handle administrative tasks that help to support the General Manager, Executive Team and general operations of the property. The position is expected to work with or without supervision of the GM, as per the demands of the tasks at hand. The Executive Assistant must be organized, disciplined in time management and flexible in nature. Must be able to multitask, adjust priorities and maintain a positive attitude in all interactions with staff, coworkers, guests, owners and any other individuals encountered in the job. The Executive Assistant is a representative of the General Manager and The Arrabelle and must act cordially, professionally and be trusted with confidential information.  May be required to work within time constraints and deadlines. Excellent written and verbal communication skills are the prerequisites for the executive assistant position.

Executive Assistant Duties and Responsibilities
The responsibilities of an Executive Assistant require them to deal with wide range of competencies:

  • Act as a liaison between the external or internal executives, managers and consultants in coordinating meetings with the appropriate departments.
  • Assist the GM and EC Team in creation of reports/documents/presentations, preparing agendas and preparation of meeting minutes.
  • Assist accounting with reallocating charges to the house accounts, guest room charges, journal entries and other financial responsibilities as they develop.
  • Manage Administrative and General Department’s operating supply budget.
  • Monitor and optimize property’s social and online review presence.
  • Create, open, and process invoices from vendors for various charges.
  • Quote, create and manage employee and VIP guest room reservations.
  • Manage guest service feedback received directly and through post-stay Medallia surveys and escalate to department heads or General Manager as necessary.
  • Manage Business Center Office which includes guest/owner computer/printer assistance, maintenance of equipment, and cleanliness of office.
  • Answering of incoming GM office phone calls with proper call screening, forwarding and message taking.
  • Inventory and order appropriate office supplies.
  • Act as a representative of the GM and EC Team in meetings, seminars and conferences.
  • Guest issue resolution as situations develop during and after guests’ stay.
  • Create personalized and thoughtful VIP amenities with the assistance of GM, Department heads, Front Desk, In Room Dining and Culinary Department.
  • Assist GM and EC Team with mailings, owner calendars, vendor scheduling, unit inspections, and owner/guest billing questions.
  • Maintenance of GM calendar appointments ensuring appropriate reminders and scheduling.
  • Support operations as needed and from time to time such as, but not limited to, assistance in Food and Beverage, Spa, Rooms, Lobby and other areas.  Some proficiency in operational tasks will be expected.
  • Assist in other tasks and responsibilities as they develop.



  • High school diploma. -required
  • College degree. -preferred
  • Accounting  experience. -preferred
  • 1 - 2 years in a professional office setting. -required
  • Hotel experience. -preferred
  • Above average proficiency in Microsoft Word, Outlook, Publisher, Excel, and PowerPoint. -required
  • Must be able to speak, read, and write in English. -required
  • Excellent oral & written communication skills, high organizational skills, ability to multi-task, meet deadlines, and follow-up. -required
  • Hotel property management systems experience. -preferred
  • eProcurement experience. -preferred
  • Ability to use computer, fax, phone, copier, scanner, and label maker. -required
  • Must be able to work some holidays and weekends as required. -required
  • Must be able to sit for long periods of time. -required
  • Must be able to stand or walk for up to 8 hours. -required
  • Must be able to lift up to 25 lbs. -required



The budgeted range starts at $21.59 - $26.00.  Actual pay will be adjusted based on experience.


Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.


Requisition ID 434715

Nearest Major Market: Denver