Share this Job

Hospitality & Mountain Event Coordinator

Date:  Jan 27, 2023

Vail, CO, US

Company:  Vail Mountain
Shift Type:  Year Round


Create Your Experience of a Lifetime!


Come work and play in the mountains!  Whether it’s your first time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. 


With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success. 


Job Benefits

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons  
  • MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities 
  • 401(k) Retirement Plan  
  • Employee Assistance Program 
  • Excellent training and professional development 
  • Referral Program 


Full Time roles are eligible for the above, plus: 

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
  • Free ski passes for dependents 
  • Critical Illness and Accident plans 




Job Summary:

The Hospitality & Mountain Event Coordinator arranges, coordinates and communicates all aspects of group business after the sales process has been completed for day group business, lodging only business and other groups assigned as needed to support the rest of the Conference Services team. This position will work with clients in detailing the needs of meetings, events or trips including audio visual requirements, specific menu details and meal plan, recreation, dining, off site activities, billing, lodging and VIP arrangements. This position is responsible for providing the Director of Events and the Event Managers with administrative support such as running reports, on-site coverage, and distribution of banquet/catering information to internal and external customers.


Job Specifications:

  • Vail Collection: The Arrabelle at Vail Square, The Lodge at Vail and Vail Mountain
  • Expected Pay Range: $20.00 -  $22.76
    • Sales Incentive Plan, resulting in a quarterly incentive of up to 15% of quarterly salary.
  • Shift & Schedule Availability: Full Time, Year Round
  • Skill Level: Specialist


Other job duties of this position include:

  • Maintaining relationships with existing accounts, detailing rooming lists, billing set up, Banquet Event Order preparations and resume creation.
  • When necessary, oversight of client functions to ensure our group/ event guests have the highest quality experience possible while maintaining a profitable department.
  • Responsible for developing and maintaining a professional working relationship with internal department heads.
  • Other duties as assigned.


Job Qualifications:

  • At least 2 yrs working in Hospitality F&B - Preferred
  • Previous experience in a sales or conference services coordinator role - Preferred
  • Previous F&B experience - Preferred
  • Must have a working knowledge of catering and sales software systems. Delphi.fdc - Preferred
  • Strong communication skills both written and verbal
  • Good listening skills
  • Attention to detail
  • Flexible work schedule
  • Ability to multi task and work under pressure


The expected pay range is $20.00 - $22.76. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.


Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.


Requisition ID 491127

Nearest Major Market: Denver