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Assistant Front Office Manager

Date:  Aug 4, 2022

Vail, CO, US

Company:  Vail Mountain
Shift Type:  Year Round

Come work and play in the mountains!  Whether it’s your first time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. 


With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development program, and wellness benefits to fuel your success. 


Join us to create your Experience of a Lifetime!


Job Benefits

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons  
  • MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities 
  • 401(k) Retirement Plan  
  • Employee Assistance Program 
  • Excellent training and professional development 
  • Referral Program 
  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans 
  • Free ski passes for dependents 
  • Critical Illness and Accident plans 


Job Specifications: 

  • Housing: Not Available 
  • Outlet: The Hythe Vail
  • Shift & Schedule Availability: Full Time / Year Round
  • The budgeted range starts at $40,500 - $46,250.  Actual pay will be adjusted based on experience.


Job Responsibilities:

  • Manage all operational activities of the Front Desk to provide the highest standards of courteous service while meeting and exceeding profit levels
  • Communicate effectively in writing and verbally to provide clear direction to staff
  • Observe performance and encourages improvement
  • Interviews, selects, trains, supervises, evaluates and counsels Front Desk Team members to ensure the Lodge at Vail’s standards of quality are met
  • Interacts positively with guests and takes action to resolve issues to the satisfaction of guests and hotel
  • Spearheads customer service focus throughout the Front Desk and participates in hotel quality forum focusing on continuous improvement
  • Be the final authority with taking care of all individual guest issues as they occur and try to resolve the issues to a satisfactory outcome for the guest/hotel and updates guest history accordingly
  • Monitor room blocks daily to maximize revenue, prevent overbooking and ensure proper room availability and reservations
  • Ensure that all arrivals are set up correctly
  • Ensure smooth operation at the Front Desk by supporting and leading the Front Desk agents
  • Assist the Front Desk Supervisor and Front Office Manager in ensuring employees in the Front Office are performing their daily tasks
  • Maintaining a high level of professional appearance, demeanor and ethics in dealing both with guests, co-workers and subordinates
  • Facilitates/schedules departmental meetings, pre-con meetings for groups staying at the hotel, management trainee meetings and hotel management meetings as required
  • Performance of all special projects as requested by the DOO and GM
  • Organize scheduling of the Front Desk and Night Audit
  • Authorize payroll on a weekly basis
  • Review current day’s expected arrivals and checks all VIP and special request reservations to ensure that they are pre-registered
  • Ensuring good safety practices of employees and guests throughout the hotel and proper emergency and safety procedures are followed
  • Assist accounting department in resolving billing issues and guest folios
  • Assist the Front Office Manager in Pre-assigning all arrivals and running room inventory
  • Performs all special projects as requested by Front Office Manager, Director of Operations, and General Manager
  • Develops strong working relationship with other department managers and directors to ensure communication and partnership is at an optimum
  • Conduct interviews and perform reference checks of potential new hires within the Front Desk and Night Audit
  • Organize and administer on the job training for new employees and supervise training programs for hotel school interns
  • Participate in training classes set up by the Lodge at Vail, Rock Resort and Vail Resort
  • Empowers associates to provide excellent customer service
  • Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement
  • Ensures associates understand expectations and established standards
  • Solicits associate feedback, utilizes an “open door” policy, and reviews associate satisfaction results to identify and address associate problems or concerns
  • Able to assume responsibilities of Front Office Manager in his/her absence
  • Oversee Payroll, Scheduling, Hiring, Performance Review
  • Other duties as assigned.


The budgeted range starts at $40,500 - $46,250.  Actual pay will be adjusted based on experience.


Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.


Requisition ID 448149

Nearest Major Market: Denver