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Administrative Assistant - Ski School - Winter Seasonal

Date:  Jan 14, 2022

Vail, CO, US

Company:  Vail Mountain
Shift Type:  Winter Seasonal 2021/2022

Be a part of the resort where it all started. Imagine belonging to a team that delivers the life of luxury to its guests while infusing the mountain lifestyle in every experience. Are you someone that never settles for second best? Take your mountain exploration to the next level and join a passionate group of people who thrive on extraordinary customer service. Come help us deliver unparalleled adventures in a place that is unrivaled and unflinching. Join the team at Vail – a place that’s Like Nothing on Earth. www.vailresortscareers.com


As of Nov. 15, 2021, Vail Resorts will be requiring all employees across North America to be vaccinated for COVID-19. 


Join us now and receive an end-of-season bonus of $2/hour for every hour worked! 


The Ski and Snowboard School Administrative Assistant will provide administrative support for Ski & Snowboard School management, including the oversight of department payroll, coordinate instructor hiring and separation paperwork between Human Resources, Ski & Snowboard School management and instructors. Manage guest traffic in the lobby, working with Inside Staff and Product Sales personnel.  Work closely with on-snow supervisors concerning instructor pay and benefits issues.


Responsibilities Include (but not limited to):

  • Responsible for inputting instructor payroll and handling any payroll corrections or problems. Distribute checks and run payroll reports.
  • Administrative support for the Ski and Snowboard School managerial staff including, but not limited to data entry, correspondence and report running.
  • Instructor resource for payroll, benefits, human resources, reports and general questions.
  • Aide with instructor hiring and separation paperwork.
  • Assist with Worker's Compensation paperwork, tracking and payroll.
  • Assist with Ski and Snowboard School lesson operations and Product Sales as needed, including meeting and greeting guests in Ski School Lobby.
  • Order office supplies, most importantly keeping office stocked for instructors.
  • Work with other Location administrative assistants.
  • Other duties as assigned



  • High School degree or equivalent
  • Office and administrative/clerical experience.
  • Knowledge of Microsoft Office applications (Excel, Word). 
  • Must read, speak and comprehend English and possess writing and editing skills.
  • Excellent guest service and communication skills.
  • Ability to work independently for extended periods of time.
  • Must be organized and detail-oriented.




  • Knowledge of V/BC Ski & Snowboard School operations
  • Prior Vail Resorts experience
  • Working knowledge of company systems—Peoplesoft, Successfactors, Application Manager

The budgeted range starts at 15-20.  Actual pay will be adjusted based on experience.

The perks and benefits include

  • Free ski passes for employees 
  • 401(k) retirement plan  
  • Accrued Sick Time 
  • Discount lift tickets for friends and family 
  • Free ski lessons 
  • Discounted lodging, food (including $5 meals), gear, and mountain shuttles 
  • Discounted bike haul & golf 
  • Excellent training & professional development 

Seasonal Full Time roles are eligible for the above, plus…

  • Critical Illness and Accident plans
  • Medical, Dental, and Vision insurance (only available once eligible employees work 750 hours)  
  • Free ski passes for dependents

Reach Your Peak at Vail Resorts.  As a community of adventurers and discoverers, Vail Resorts delivers an experience of a lifetime to our guests and our employees. Our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak. 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 400107

Nearest Major Market: Denver