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Senior Administrative Assistant - Year Round

Date: 
Location: 

Kirkwood, CA, US

Company:  Kirkwood Mountain Resort
Shift Type:  Year Round

Reach Your Peak at Vail Resorts.  As a community of adventurers and discoverers, Vail Resorts delivers an experience of a lifetime to our guests and our employees. Our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak. 

 

Job Responsibilities: 

  • Excellent organizational skills and ability to multi-task and prioritize assignments with fluctuating and time sensitive deadlines.

  • Ability to work independently and is proficient in Outlook, Word, PowerPoint, Excel, Teams, etc.

  • Performs routine office tasks, which include, but are not limited to: multi-line phone system, mail, electronic mail, phone indexes, coordinating calendars and appointments, travel arrangements, establishment and maintenance of filing systems.

  • Assist the Director in creation of reports/documents/presentations, and preparation for meetings.

  • Assist Department Managers with Time & Labor and payroll issues as needed.

  • Ordering of supplies, materials, tools & equipment through Coupa or other VRI approved systems and policies.

  • Work through monthly accrual reports and monthly vendor statements.

  • Initiates contracts and other legal documents as required.

  • Organizes, updates and tracks all capital improvement projects for all Mountain Operations Departments.

  • Monitors expense budgets and checkbooks, and reports overages/shortages to Director.

  • Assists in training the Administrative Assistants of the departments that make up the Mountain Operations Division.

  • Review guest service feedback through GX surveys and escalate to Department Managers or Director as necessary

  • Supports the management of other departments as a back up to their Administrative Assistants.

  • Tracks all compliance with Federal, State, County, OSHA, USDAFS and local enforcement codes.

  • Manage all Resort DMV registration paperwork.

  • Assist in Resort operations as needed.

  • Ability to maintain high level of confidentiality

 

Job Requirements:

 

  • High School Diploma or GED
  • 2+ Years previous administrative experience
  • Adequate knowledge and ability to use computer software (MS word, Outlook, Power Point, Smart Sheet, Teams,Excel, etc.) in order to handle work involving accounting data, project timelines, and other applications that may be necessary to support the Mountain Operations Team.
  • Strong foresight and emotional intelligence.
  • Ability to support the Mountain Operations Departments and Managers.
  • Excellent written and verbal communication skills.
  • Excellent organizational skills.
  • Fluent English Language skills.

 

Preferred:

  • 3+ Years previous administrative experience, preferably in a ski resort setting.

Experience in Coupa

Kirkwood is for those that embrace the big mountain lifestyle and are as passionate about skiing and riding as they are about creating amazing experiences for our guests. Magical, raw, expansive and remote…Kirkwood is the stuff of legend. We’re famous for legendary snowfall, challenging inbounds terrain, backcountry guided tours and premier avalanche education programs. Those that come here come for an adventure unique to Kirkwood! Join our close-knit team working at one of the most stunning alpine resorts in the country. www.vailresortscareers.com

No transportation? Don't want to make the drive? No problem! We have an employee shuttle that runs EVERYDAY from South Lake Tahoe to Kirkwood, free of cost! We encourage all employees who don't want to make the commute themselves to jump on the shuttle, sit back and relax, on their way to work!  If you would prefer to drive AND want to make some extra cash, you will definitely want to participate in our Employee Carpool Program! Make up to $25.00 a DAY just for driving your fellow employees to work!

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 234867


Nearest Major Market: California