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Senior Administrative Assistant - Mountain Operations - Year Round


Kirkwood, CA, US

Company:  Kirkwood Mountain Resort
Shift Type:  Year Round

Reach Your Peak at Vail Resorts. You're someone who pushes boundaries and challenges the status quo. You're brave, ambitious and passionate in everything you do. And we want you on our team. Pursue your fullest potential and never settle in the quest to deliver extraordinary guest service. Join one of the world's most innovative companies and re-imagine a mountain resort experience with us. Welcome to Vail Resorts. Reach Your Peak.

Vail Resorts is always looking for great talent.  Although our resorts and offices are currently closed to protect the health and safety of our employees, applications are still being accepted.  Hiring will resume as soon as normal operations resume.


The Senior Administrative Assistant will interact with staff at all levels in a fast paced environment. The ideal candidate is able to demonstrate flexible, proactive, resourceful characteristics, with a high level of efficiency, professionalism and confidentiality.


Job Responsibilities: 


  • Work with the Senior Director of Mountain Operations to ensure accountability, divisional training and support, manage communication of upcoming commitments and general responsibilities. 
  • Assist with administrative duties such as correspondence, meeting minutes, emailing, copying, scheduling of meetings, returning phone calls, maintaining and distribution of contact lists, and other administrative support as required.
  • Assist with operations at the resort during peak periods as necessary.
  • Contribute to team success by participating in job sharing, assuming responsibility for the cleanliness of the office, safety of guests and employees, participating in safety meetings, accepting diverse assignments, writing and teaching SOPs, maintaining a positive and friendly attitude throughout all internal and external interactions.
  • Must be able to maintain strict confidentiality.
  • Administer National Ski Patrol benefits including passes and tickets.
  • Maintain regulatory documentation for water use, etc. 
  • Manages and processes invoices related to Mountain Operations. 
  • Perform routine office tasks which include, but are not limited to: multi-line phone system, mail, email, coordinating calendars and appointments, travel arrangements, establishment and maintenance of filing systems. Will assist as needed with the tracking of operational and capital expenditures and project budgets.
  • Plays a key role in the contract approval process, including maintenance of records, schedules and communication between departments. 
  • Prioritize and manage multiple assignments with fluctuating and time sensitive deadlines.  
  • Responsible for monitoring office machinery including printers, copiers and facsimile machines to ensure equipment is operational at all times and that adequate supplies are on hand.  
  • Support with payroll and HR processes as needed.
  • Additional duties as assigned by the Mountain Ops Senior Director.




  • High School Diploma or GED; College course work helpful.
  • Strong decision making ability and attention to detail.
  • 2+ Years previous administrative experience (or equivalent experience at Northstar)
  • Proficiency with Microsoft Office Suite, Google apps, and VRI Software systems (PeopleSoft, Coupa, Concur, DirectConnect, Enablon, etc.) to effectively complete assigned tasks. 
  • Excellent written and verbal communication skills.
  • Excellent organizational skills.
  • Fluent English Language skills. 
  • Level 6 skier or snowboarder preferred.


Kirkwood is for those that embrace the big mountain lifestyle and are as passionate about skiing and riding as they are about creating amazing experiences for our guests. Magical, raw, expansive and remote…Kirkwood is the stuff of legend. We’re famous for legendary snowfall, challenging inbounds terrain, backcountry guided tours and premier avalanche education programs. Those that come here come for an adventure unique to Kirkwood! Join our close-knit team working at one of the most stunning alpine resorts in the country. www.vailresortscareers.com

No transportation? Don't want to make the drive? No problem! We have an employee shuttle that runs EVERYDAY from South Lake Tahoe to Kirkwood, free of cost! We encourage all employees who don't want to make the commute themselves to jump on the shuttle, sit back and relax, on their way to work!  If you would prefer to drive AND want to make some extra cash, you will definitely want to participate in our Employee Carpool Program! Make up to $25.00 a DAY just for driving your fellow employees to work!

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 209048

Nearest Major Market: California