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Senior F&B Administrative Assistant - $21.59 per hour

Date:  Jun 29, 2022

Keystone, CO, US

Company:  Keystone Resort
Shift Type:  Year Round

We’re looking for team members who are passionate about their work and the world around them, who take pride in ensuring our guests receive the best possible service and who bring a sense of self and fun to all they do. Life at 9,280 feet in the sky is a little different. With our crisp Rocky Mountain air and boundless options for adventure and exploration, you can join a community who loves where they live and loves what they do. Keystone will be your home away from home; a place where friendliness, an eye for detail and unmatched guest service is the foundation of our Culture. Come join our team – where A Mountain of Possibilities awaits.


As of Nov. 15, 2021, Vail Resorts will be requiring all employees across North America to be vaccinated for COVID-19.

Job Specifications:

  • Starting Wage: $21.59
  • As of October 2022, all minimum wages will be $20 an hour.
  • Shift & Schedule Availability: Full Time
  • Skill Level: Senior


Keystone Hospitality has a varied collection of high performing food and beverage establishments spread throughout Keystone Resort.  The individual outlets range from large convention center, to quaint bed & breakfast to signature dining to quick serve market to hotel coffee shop.  The Senior Administrative Assistant lends to the success of all these operations and the entire food and beverage department as a whole with key support in the execution of administrative duties required to keep the operations running efficiently.  This position supports the hospitality f&b director and each of the individual outlet management teams with administrative tasks in the areas of recruitment, onboarding, employee certification training and tracking, department project tracking, capital project procurement support and tracking, inventory support,  operating license renewals, quality control audit tracking, outlet online presence management and reservation inventory management.   


This position will have regular contact with all f&b outlet managers as well as the key stakeholders of the resort and company.  The right candidate will have a strong interest in food and beverage operations with a desire to grow within the organization.This is a dynamic role that requires excellent communication skills, strong time management, proactive planning, a willingness to learn, and finds satisfaction in working on a varied range of tasks from day to day.   Success will be recognized through the success of the department as a whole and its individual outlets.  The right candidate will take satisfaction working autonomously and as a member of a high performing team.


Job Responsibilities:

  • Liaison for department leaders for all facets of the hiring and onboarding processes including international visa employee recruitment, posting of job openings, hiring process tracking, perform reference checks, tracking / maintaining housing allocations and assignments and new employee training tracking.
  • Train employees seasonally to ensure compliance with TiPS and ServSafe certification and Vail Resorts Epic Service training.
  • Department and outlet project tracking; outlet auditing and reporting.
  • Seasonal operations support regarding vendor contract maintenance; employee certification tracking; Menu design, formatting, editing;  compile and communicate outlet seasonal operational schedules
  • Festival and event management including planning,  overall schedule ownership, internal and external communications, event permitting with county govt.,  tracking of equipment requests and logistics
  • Support outlets with month end inventory deadlines, invoice accrual clean up and receiving
  • Liquor license and Retail food license renewals with summit county and the State of Colorado
  • F&B Director support in the form of communication with department stakeholders, departmental meeting administrative tasks, and weekly social media reporting
  • Other duties as assigned


Job Qualifications:

  • Experience Preferred: 2+ years hospitality or f&b; 2+ years administrative
  • Communication Skills: Strong verbal and written communication skills in English. Spanish a plus.
  • Customer-focused: Passionate about the employee and guest experience and how to deliver “the experience of a lifetime” to all.
  • Technological Skills: High level of proficiency with Microsoft Office products and online collaboration tools. Exposure to procurement systems; reservation management; Point of Sale programming.  Overall agility in adapting to technology.



The budgeted range starts at $21.59 - $27.  Actual pay will be adjusted based on experience.


Job Benefits:  

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons  
  • MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities 
  • 401(k) Retirement Plan  
  • Employee Assistance Program 
  • Excellent training and professional development 
  • Referral Program 

Seasonal Full Time roles are eligible for the above, plus: 

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (after eligible employees work 500 hours) 
  • Free ski passes for dependents 
  • Critical Illness and Accident plans 


Reach Your Peak at Vail Resorts.  As a community of adventurers and discoverers, Vail Resorts delivers an experience of a lifetime to our guests and our employees. Our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak. 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 434122

Nearest Major Market: Denver