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Senior Administrative Assistant - Full Time - Year Round - Crested Butte

Date:  Jun 18, 2022
Location: 

Crested Butte, CO, US

Company:  Crested Butte Mountain Resort
Shift Type:  Winter Seasonal 2022/2023

Crested Butte is the untamed destination at the end of the road. We are confident in who we are and what we seek; pure, wild nature.  We take bold risks to pursue our passions and demonstrate our untamed, intrepid grit in our everyday actions. Our dedication to our mountains, community, coworkers and guests set us apart and bring us together. Come join us at the end of the road.

 

As of Nov. 15, 2021, Vail Resorts will be requiring all employees across North America to be vaccinated for COVID-19.

 

The essential function of this job is to provide administrative support to the Ski and Snowboard School Team and Skier Services Departments which includes: Director, Managers, Supervisors, Instructors /Staff

 

RESPONSIBILITIES:

  • Internal guest service/resource for Instructors and staff
  • Assist with onboarding process for new and returning instructors and staff (Background checks, Instructor Website, I-9 check in)
  • Assist with all instructor hiring and separation.
  • Assist with Instructor calendar creation and scheduling.
  • Provide Administrative support for Ski and Ride School and Mountain Sports Team, including the oversight of department payroll, and admin support for Supervisors.
  • Responsible for overseeing and auditing instructor payroll, inputting gratuities, approve time, run queries, make corrections, run payroll reports and distribute bi-weekly paychecks. Ensure accurate payroll and pay rates.
  • Keep track and input all instructor certifications, pay raises and reimbursements in Manager Action Center and RPOS
  • Provide ongoing communication with instructor/employee staff (Newsletters, mailings, tracking, reports, etc.)
  • Assist with all planning and execution of all winter and summer seasonal program registration
  • Responsible for all local program registration communications with families
  • Responsible for all seasonal program reimbursements, changes, Payment Plans and Competition bill-backs.
  • Assist with daily arrival procedures of Mountain Adventures and Mountain Sports Team summer programs.
  • Responsible to learn and acquire working knowledge of systems (RPOS, Microsoft Office, Peoplesoft, ProConnect DirectConnect, Teams, Share Point, Coupa, etc…)
  • Train supervisors on systems – RPOS, Pro connect, Microsoft Office.
  • Assist the Ski and Snowboard Director, GM’s, LM’s as needed
  • Assist Ski & Snowboard School with daily operations as needed
  • Role model and bring to life the company's values of; Serve Others, Do Right, Drive Value, Do Good, Be Safe, Be Inclusive and Have Fun
  • Serve as a procurement administrator.
  • Take minutes during Skier Services meetings and distribute to all attendees.
  • Assist PSS during need periods as a Greeter or a Sales Attendant.
  • Assist PSS with SRS fulfillment process.
  • Utilize, Monitor and update the EMMA platform where applicable for seasonal programs.
  • Facilitate all communication and payments with Seasonal Treasury and CBMO Locker Room holders as well as Seasonal Parking Pass Holders.
  • Coca Cola Swire Contact person for Visitation Trades
  • Other duties as assigned

 

REQUIRED:

  • 18 years or older 
  • High School diploma or equivalent
  • Able to work Saturday or Sunday - required
  • Able to work holidays – required
  • High EQ
  • Must be able to multi-task and work through interruptions
  • Must have office experience 
  • Must have guest service experience 
  • 1-3 Years Resort Experience
    • Instructor
    • HR
    • Administration
  • Proficient in Microsoft Office Applications 
  • Able to read, write, speak, understand and comprehend English fluently 

 

PREFERRED:

  • PSIA/AASI certification
  • Able to communicate in Spanish
  • RPOS/ Guest Connect proficiency 
  • PeopleSoft proficiency
  • Knowledge of Ski and Snowboard School operations 

Previous Ski & Snowboard School administrative and/or human resources experience  

The budgeted range starts at $21.59- $26.99.  Actual pay will be adjusted based on experience.

 

The perks include a free ski pass, and a set of benefits including... 

  • Medical, Dental, Vision insurance, and a 401(k) retirement plan  
  • Hourly employees are generally eligible for accrued Paid Time Off (PTO), Extra Time Off (ETO) and Sick Time.  Salaried employees are generally eligible for Flexible Time Off (FTO) 
  • Paid Parental Leave for eligible mothers and fathers  
  • Healthcare & Dependent Care Flexible Spending Accounts  
  • Life, AD&D, and disability insurance 

 

Reach Your Peak at Vail Resorts.  As a community of adventurers and discoverers, Vail Resorts delivers an experience of a lifetime to our guests and our employees. Our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak. 

 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 437692


Nearest Major Market: Colorado