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Senior Accounting Assistant

Date:  Sep 14, 2022
Location: 

Broomfield, CO, US

Company:  Vail Resorts
Shift Type:  Year Round

Come work and play in the mountains!  Whether it’s your first time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. 

 

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development program, and wellness benefits to fuel your success. 

 

Join us to create your Experience of a Lifetime!

 

Job Benefits

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons  
  • MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities 
  • 401(k) Retirement Plan  
  • Employee Assistance Program 
  • Excellent training and professional development 
  • Referral Program 

 

Seasonal Full Time roles are eligible for the above, plus: 

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (after eligible employees work 500 hours) 
  • Free ski passes for dependents 
  • Critical Illness and Accident plans 

 

 

 

Job Summary

The Vail Resorts Source to Pay Team is committed to Building Leaders and Driving Value.  We are creating a world class organization in our corporate headquarters to support a growing company of 40 resorts, 55,000+ employees and a market capitalization of over $10 billion. We are transforming our source to pay organization to bring best-in-class category management, sourcing, vendor management, procurement and payment tools to enable data-driven decision making at Vail Resorts – the ski industry’s global leader.

 

Our team will be driven by top-tier talent, state-of-the-art systems and tools, and strategic process management to identify and deliver against the Company’s biggest supply chain value opportunities.  We are creating a sustainable high-performing team that will develop talent and prioritize career growth through accelerated opportunities and progression.  This is an opportunity to join the team at a critical inflection point and shape how we create value into the future.

 

The Vail Resorts AP Staff 2 role will drive value in handling full cycle processing in a high volume, fast-paced environment to support mountain operations.  The role is essential to partner with internal stakeholders and vendors to proactively manage vendor invoice exceptions to achieve timely payment to our vendors. 

Stakeholders include Vendors, Mountain Operations, Corporate, Sourcing and Analytics.

Reporting to the AP Supervisor, the AP Staff 2 role will be responsible to reconcile key vendor accounts and critical vendors among Vail Resorts line of businesses to ensure accounts are current within established pay terms.       
This role will develop business relationships to partner with vendors and internal stakeholders to address and resolve compliance issues with vendor specific invoice process inefficiencies related to past due invoices.    Stakeholders include Vendors, Mountain Operations, Sourcing, Analytics and Accounts Payable.

 

Applicants should be self-motivated, detail-oriented, possess critical thinking and problem-solving skills and demonstrate learning agility. The individual should have proven ability to execute tasks on-time and achieving or exceeding expected quality.  Candidates should possess the passion to quickly build vendor account expertise and be comfortable working in a fast-paced environment with competing priorities.   

 

Job Specifications

  • Starting Wage: $21.5 / hour 

  • Shift & Schedule Availability: Full Time

 

Job Responsibilities

  • Be accountable to handle the processing of: Coupa open PO invoices and receipts, repeat pays, credits, spreadsheet uploads, discount repayments, invoices in unpayable que, and clear recycle vouchers.
  • Perform key vendor and critical vendor account reconciliations to manage vendor performance and proactively ensure accounts are current within established pay terms to achieve  on time payments and discount capture metrics.
  • Collaborate closely with vendors, Sourcing, Analytics, and field stakeholders to resolve vendor compliance and invoice processing issues to prevent credit holds.         
  • Investigate and troubleshoot outstanding Coupa PO invoices and receipts with internal stakeholders for timely resolution.  
  • Foster strong working relationships with vendors, mountain operations, and corporate stakeholders to proactively manage high volume, high spend key vendor accounts. 
  • Participate in month end close to complete accruals and journal entries in Peoplesoft. 
  • Support ongoing training of AP policies and procedures across the enterprise.
  • Assist Supervisor with vendor and internal stakeholders escalations for timely resolution.
  • Research, resolve a variety of internal and external inquiries concerning account status and communicate next steps for resolution to all appropriate stakeholders.
  • Support the management of AP email boxes to ensure all requests responded to within agreed upon SLA.
  • Provide backup support in areas of responsibilities by performing tasks of subordinates to ensure departmental initiatives are achieved.
  • Provide exceptional customer service to both internal and external stakeholders to resolve vendor payment issues.

 

Job Requirements:

  • B.A. or  B.S. in Supply Chain, Accounting, Finance, Business  or related field; relevant work experience also accepted in lieu of education requirements (2+ years relevant work experience)
  • Flexible and adaptable to change with ability to meet deadlines in a high volume, fast-paced environment
  • Experience with vendor account reconciliations and process improvement
  • Organized, detail oriented to work autonomously with ability to manage multiple tasks within deadline.
  • Proven analytical and critical thinking skills to identify problems and quickly take actions to address for timely resolution.
  • Strong initiative and self- motivated by challenge of work and proactively seeks answers
  • Excellent verbal and written communication to build strong vendor and field stakeholder relationships
  • Strong team player with positive attitude and passion to support team
  • Technical aptitude and experience working with Procurement and AP systems (e.g., Coupe)
  • Strong proficiency in MS Office Suite (Excel, Word, etc.)
  • Experience in Peoplesoft, Coupa, Onbase prefered

 

 

The budgeted range starts at $21.50.  Actual pay will be adjusted based on experience.

 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

 

Requisition ID 454850


Nearest Major Market: Denver